What are the responsibilities and job description for the Account Clerk I position at Fond du Lac County, WI?
The following duties are routine for this position and are not to be construed as exclusive or all‑inclusive:
- Respond to inquiries regarding land ownership, valuations and property taxes via telephone and in-person.
- Receipt first installment real estate property tax payments for specific municipalities.
- Receipt payments of postponed (2 nd installment) and delinquent real estate property taxes.
- Review and prepare for mailing accounts payable checks on a weekly basis.
- Review and prepare for distribution employee payroll checks on a bi-weekly basis.
- Review and prepare for distribution legislative payroll checks on a monthly basis.
- Compile reports, invoices and check requests related to the collection of delinquent special assessment payments and certificate balances on a monthly basis.
- Reconcile Real Estate Transfer Returns on a monthly basis and compile Real Estate Transfer Transmittal Report.
- Monitor bankruptcy filings, file claims with Bankruptcy Court, track activity and process bankruptcy payments.
- File claims with the Wisconsin Dept. of Revenue’s Tax Refund Interception Program (TRIP), track activity and process payments.
- Prepare and mail Lottery & Gaming Credit notifications to property owners, monitor eligibility and enter credit information into the computer program.
- Assist with recording data and processing reports pertaining to delinquent taxes and the in-rem tax foreclosure process.
- Annually monitor U.S. Fish & Wildlife funds and communicate with the applicable municipalities and school districts.
- Coordinate the unclaimed funds process with multiple County departments and municipalities on a bi-annual basis.
- Assist with the preparation of property tax bills and tax rolls for all municipalities.
- Assist with processing and reconciling reports related to credit card payments, advanced tax payments, unpaid taxes, managed forest and tax certificates.
- Function as primary backup:
- Daily account reconciliation of deposits, receipts, transfers and disbursements.
- Receipt all monies collected via automated clearinghouse (ACH), by various county departments and from other sources.
- Reconcile multiple accounts and prepare monthly report.
- Perform other departmental duties as assigned.