What are the responsibilities and job description for the Program Coordinator - Special Programs position at Focus: HOPE?
Description
Job Title: Program Coordinator - Special Programs
Department: WDE Student Services
Reports To: Business Services Manager/Special Programs Manager
FLSA Status: Salary Exempt
General Statement of Duties:
The Program Coordinator (PC) prepares internal reports which assist the Manager in analyzing effective and efficient operations, The PC is responsible for providing detailed analysis and data reconciliation related to outcomes within the Special Programs and with support departments and partners.
Major Duties and Responsibilities:
- Input data on enrollments, retention, certifications, and placement of students in the student database
- Review monthly audit findings with Manager
- Manage student time/attendance
- Ensure that all applicants meet the program prerequisites for drug screening, background checks, physical exams and driving record as required by the various programs
- The (PC) is a member of the orientation team and participates in orientations
- The (PC) is a member of the graduation committee and plans and participates in graduations
- Enter data and generate reports from student database
- Respond to requests for student records
- Work with workforce ecosystem funding agencies and career center representatives to ensure all data is submitted timely and accurately
- Order program supplies
- Prepare spreadsheets and program reports
- Internally and externally promote the Special Programs
- Demonstrate a high standard of professional excellence
- Performs other duties as assigned
Supervision Received:
Perform duties under the supervision of Business Services Manager/Special Programs Manager
Requirements
Skills and Abilities:
- High level of analytical and organizational abilities
- Ability to summarize and model data for measuring performance and trend analysis
- Detail oriented
- Highly proficient in MS Excel, MS WORD, MS PowerPoint
- Strong commitment to civil and human rights
- Strong commitment to guiding students to adhere to standards and to success
- Adapts rapidly to changing conditions
- Excellent Customer Service
- Ability to promote and apply Focus: HOPE Mission in all WDE Programs, operations, and relationships
- Good communications and facilitation skills
- Ability to keep information confidential
- Ability to secure inventory
Education, Training and Experience:
Associate’s degree in Finance/Business Management, Computer Science, or equivalent experience
What can we offer you for all your hard work?
Benefits:
- Paid Vacation Time
- Paid Sick Time
- 13 Paid Holidays Per Year
- 401K Match
- Medical
- Dental
- Vision
- Life and AD&D (Employer Paid)
- Voluntary Life and AD &D
- AFLAC (Voluntary)
- Short Term Disability (Voluntary)
- Long Term Disability (Employer Paid)
- EAP (Employee Assistance Program)
- FSA Plan (Flex Spending Account)
- Paid Parental Leave (Up to 4 Weeks)
Focus: HOPE is an equal opportunity employer. Focus: HOPE does not discriminate in its hiring, promotion, transfer, discipline, or termination practices against any employee based on race, gender, religion, national origin, age, height, weight, marital status, veteran status, or handicap or disability unrelated to an employee’s ability to perform his or her job. As a part of this commitment, Focus: HOPE will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed, please email 725@focushope.edu describing the accommodation.
Salary : $45,000 - $55,000