Senior Project Manager

Description

Overview:

Oversees complex or multiple projects over $50 million from concept through final acceptance/warranty period. Responsible for client proposals, project estimates, contract administration, scheduling and costing, project quality control and safety. Position has direct profit and loss responsibilities for assigned projects. Position may be responsible for multiple PM reports/projects. 

Responsibilities:

• Supervise/mentor direct reports consisting of a combination of Project Managers, Project Engineers, and Superintendents.
• Meet or exceed contracted profit and quality levels and schedule commitments for assigned projects.
• Conduct employee reviews with direct reports.
• Assist with the training and development of direct reports.
• Completely understand the global aspects of the Owner’s needs and compare them to the project program. The program must effectively assess the Owner’s expectations.
• Maintain a positive relationship with identified Clients; secure the trust of the Client.
• Collaborate with the Development Manager or third-party client to lead the Client through the preconstruction phases. Bring the project to groundbreaking in compliance with the proposed schedule in a condition to allow sequential construction without interruption.
• Review and initial Client correspondence prior to distribution by Project Team.
• Conduct OAC meetings 
• Enforce company safety policy with Superintendent.
• Enforce project specific safety program with Superintendent.
• Run the proposal kick-off meeting with the Estimator. 
• Prepare proposals including estimate, schedule, and scope documents for review/approval by the Vice President, Construction.
• Coordinate responsibility for proposal components with Project Team as necessary and appropriate.
• Development, confirmation, and tracking of construction budget.
• Ultimately responsible for job cost and profitability.
• Prepare cost comparisons and alternates for clients.
• Prepare preliminary construction schedule as coordinated with Project Team.
• Coordinate proposal scope documents and conceptual design for compliance with budget, schedule, and program. Confirm that general conditions budget is reflective of project schedule and logistics plan.
• Review and approve proposal prior to presentation
• Coordinate preconstruction schedule with Development Manager or create preconstruction schedule for third party client and manage via owner meetings.
• Gain approval of pre-construction fees from the Director of Construction. Assigned fees must cover the total costs consumed by the project, profit, and an appropriate amount for the corresponding risk.
• Require Project Team to implement quality control programs for projects.
• Coordinate design requirements for construction documents with proposal & Director of Development.
• Review design documents for program compliance, value engineering, budget compliance, accuracy, and constructability @ 30%, 70% and 90%. 
• Support Development Manger’s or clients’ efforts in coordinating all preconstruction activities, i.e. - soils report, environmental investigations, surveys, municipal approvals, permits, utilities, etc.
• Participate in Project Team selection; interviews and candidate evaluation as needed. 
• Coordinate project set up requirements with Job Superintendent including field office and logistic plans.
• During development of DDs by Development Manager, Project Manager should coordinate plans required for clients, subcontractors, field, designers, quality control program, approval agencies, etc. 
• Develop construction schedule with input from the superintendent and prepare for inclusion with the bid documents.
• Manage contract solicitations and negotiations with subcontractors and/or the team members completing these tasks, i.e. - develop bidder’s list, prepare invitation to bid, prepare scope of work documents and ensure adequate bid coverage
• Ensure bidders questions are addressed on a timely basis and issue written clarifications to all subcontractors bidding that trade
• Require bid binder complete with a bid tabulation that compares the bids to each other and the budget to be assembled.
• Initiate project kick-off meeting.
• Ensure street address of project.
• Review owner contracts and verify execution
• Prepare & circulate subcontracts, change orders & owner COs on a timely basis. 
• Manage project costs via the Project Manager’s report and produce monthly updates for review with the Director of Construction and accounting.
• Coordinate lead time requirements with Project Team and ensure compliance with the project schedule. Ensure proactive use of the company submittal program.
• Support Development Manager’s efforts in coordinating permit requirements and confirming that all government requirements are met.
• Direct Project Coordinator to prepare subcontractor list, jobsite files and information.
• Perform onsite inspections for company schedule, billing & client coordination.
• Track and maintain construction schedule with Superintendent.
• Require implementation of quality assurance program with Superintendent.
• Coordinate with Project Engineer to generate the submittal log coordinated with specifications and schedule. Manage Project Engineer to review and track submittals.
• Expedite subcontractors to complete on schedule.
• Initiate regular subcontract meetings with all necessary individuals to address job status, schedule, and budget.
• Regularly communicate all project requirements to all team members and owner.
• Initiate regular internal project Team meetings and distribute minutes as appropriate.
• Coordinate shop drawing review and approvals with designers.
• Manage change orders and related costs with client and subcontractors.
• Review monthly draw request and application approvals.
• Approve all invoices charged against the job and verify amounts.
• Approve superintendent expenses as relate to the project.
• Prepare monthly owner project reports and submit to the Vice President, Construction for review prior to submittal w/ monthly draw.
• Coordinate with Project Engineer and Superintendents preparation of punch list and coordinate warranty work 
• Confirm that warranty packages are complete.
• Coordinate assembling operating manuals upon completion include O&M manuals, warranties, and As-Built documents.
• Initiate project close-out meeting, propose changes to delivery standards where needed and file report.
• Coordinate with Marketing to provide project information summary.

Requirements

 Skills Required: 

• 9-15 years of experience in residential/commercial construction with a thorough understanding of construction systems, phasing, logistics, scheduling and estimating
• Bachelor’s Degree in Engineering, Construction Management or Architecture
• Excellent interpersonal and written communication skills
• Excellent leadership, organizational and managerial skills