What are the responsibilities and job description for the Secretary/Receptionist position at Foam Insulation Services LLC?
Overview
We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our office. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle multiple tasks with enthusiasm and professionalism. Your contributions will help create a positive environment for clients, visitors, and team members alike.
Duties
- Greet visitors and clients warmly, providing exceptional customer service while managing the front desk area
- Answer multi-line phone systems promptly and professionally, directing calls accurately and courteously
- Manage appointment scheduling, calendar coordination, and meeting arrangements using digital tools such as Google Workspace or Microsoft Office
- Perform data entry, filing, and document proofreading to maintain organized records and ensure accuracy in all communications
- Handle incoming and outgoing correspondence via email, mail, and courier services with efficiency and attention to detail
- Support office management tasks including supply inventory, basic bookkeeping with QuickBooks, and maintaining office equipment
- Assist with clerical duties such as typing reports, updating databases, managing client files, and supporting administrative projects as needed
Skills
- Proven experience in office management or administrative support roles with strong organizational skills
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with multi-line phone systems, phone etiquette, and customer support best practices
- Experience with QuickBooks or bookkeeping software is a plus for handling basic financial tasks
- Excellent typing speed combined with proofreading skills to produce accurate documents quickly
- Strong time management skills to prioritize tasks efficiently in a fast-paced environment
- Previous experience as a dental or medical receptionist is advantageous but not required; relevant personal assistant experience is also valued
Join us in creating a vibrant office environment where your organizational talents and friendly demeanor make a real difference. We value dedicated professionals who thrive on multitasking, delivering top-tier customer service, and supporting our team's success every day
Foam Insulation Services
Job Type: Full-time
Pay: $ $20.00 per hour
Expected hours: 40 per week
Work Location: In person
Salary : $20