Property Manager - FMOL Health System

Job Description

The property manager is a professional who oversees the operation, maintenance, and leasing of health-system owned property and leased properties. This position reports to the Manager Real Estate.

The position requires familiarity with a variety of the field's concepts, practices, and procedures and relies on extensive experience and judgment to plan and accomplish goals.

Responsibilities

• Leadership:
• Develops positive relationships between the regional hospital and community agencies, special interest and civic groups, and professional affiliations by acting as a health system and regional hospital representative.
• Quality and Stewardship:
• Conducts periodic reviews of departmental performance, analyzes budget variances, and implements responsive action.
• Ensures department operational policies and procedures for areas of responsibility are reviewed annually and updated as needed.
• Develops and implements lease onboarding and off-loading procedures.
• Manages the Lease Administration vendor to coordinate communication between health system, regional hospital and all their tenants.
• Safety:
• Performs quarterly property inspections to identify any deferred maintenance and ensure compliance with all regulatory requirements the property is subject to.
• Manages and administers emergency protocols for tenant occupied facilities and coordinate with internal departments responsible for developing all emergency protocols and procedures to ensure protocols, procedures and all relevant education materials are updated and distributed.
• Program Management and Daily Operations:
• Develops required reports and maintains accurate records for use in evaluating departmental performance. Identifies ways of improving current services and consults with supervisors on employee and operational issues and problems.
• Coordinates property acquisitions for the organization and negotiates leases for on- and off-campus facilities.
• Coordinates, evaluates and routes tenant and or vendor requests to the appropriate department for assistance and monitor progress to each request’s completion.
• Creates and maintains property management spreadsheets, tenant contact lists, property/tenant account reconciliation and filing systems, both electronic and physical.
• Growth:
• Participates in the planning and organization of, physician and hospital tours, promotional events, open houses, dedications, and seminars in an effort toward promoting a positive hospital image.
• Assists in planning short-term and long-term projects and oversees departmental activities related to these projects.
• Coordinates all phases of renovations for on-campus buildings and other off-campus properties. Obtain necessary permits for utility transfers or initial set-up.
• Other Duties As Assigned:
• Performs other duties as assigned or requested.
  

Qualifications

• Experience: 5 years in Property Management or Lease Administration
• Education: Bachelor's Degree
• Special Skills: Effective communication, interpersonal, active listening, business finance, customer service, attention to detail, business acumen, planning and organization, technology and software.