What are the responsibilities and job description for the Assistant position at (FM)Facility Management?
Company Description (FM) Facility Management is a technology-forward organization operating at the intersection of blockchain, AI large language models, APIs, and cloud technologies. The company emphasizes secure, scalable solutions, with expertise connected to standards such as SHA-256 and top-level development practices. With a culture that values innovation and reliability, (FM) Facility Management blends traditional facility operations with modern tech capabilities. Team members collaborate across disciplines to support both physical infrastructure and advanced digital systems, providing robust, future-ready services for clients.
Role Description The Assistant will support daily operations at (FM) Facility Management, ensuring smooth coordination between facility tasks and technology-focused initiatives. This full-time, on-site role in New York, NY includes scheduling and organizing meetings, maintaining documentation, and assisting with communication between internal teams and external partners. The Assistant will help track project timelines, update records and databases, and support basic administrative tasks related to facility and technology projects. Responsibilities also include preparing reports, organizing files, assisting with vendor coordination, and providing general office support to leadership and project teams.
Qualifications
Role Description The Assistant will support daily operations at (FM) Facility Management, ensuring smooth coordination between facility tasks and technology-focused initiatives. This full-time, on-site role in New York, NY includes scheduling and organizing meetings, maintaining documentation, and assisting with communication between internal teams and external partners. The Assistant will help track project timelines, update records and databases, and support basic administrative tasks related to facility and technology projects. Responsibilities also include preparing reports, organizing files, assisting with vendor coordination, and providing general office support to leadership and project teams.
Qualifications
- Strong organizational and administrative skills, including scheduling, document management, and attention to detail.
- Comfort with technology, including cloud-based tools, collaborative platforms, and basic understanding of APIs or digital workflows.
- Effective communication skills, with the ability to prepare clear emails, reports, and internal updates.
- Ability to coordinate tasks across multiple stakeholders, prioritize work, and meet deadlines in a fast-paced environment.
- Proficiency with office software (e.g., word processing, spreadsheets, presentations) and basic data entry.
- High level of professionalism, reliability, and discretion when handling sensitive information.
- Experience in facilities, operations, or technology-focused environments is a plus.
- Associate or bachelor’s degree in business, administration, technology, or a related field preferred, or equivalent experience.