Supervisor, AP Vendor Maintenance/Accounts Receivable

At Flynn Group, we believe in the power of collaboration and value in-person interactions. This is why our employees work from the office four days per week, leaving Fridays to work from home. This setup cultivates casual conversations, problem-solving, and trusted relationships. Our goal is to create an environment where innovation thrives, with office-based teams coming together four days a week to collaborate and thrive, together!

Our Vision for this Role

The AP Supervisor is an Accounts Payable professional responsible for the direct supervision of Accounts Payable and Accounts Receivable staff. This position will be primarily responsible for the day-to-day supervision of the Vendor Maintenance & Utilities team and Accounts Receivable Accountant for Flynn Group. Accountabilities of this position include training and development, systems process improvement identification, reporting, and analysis of data. Oversee daily vendor management activities, Coupa vendor enablement, account reconciliations, and manage CASS and Valicom systems.

Flynn Core Competencies

At Flynn Group, our team members operate through four core competencies: Consistent Achiever, Skilled Communicator, Culture Champion, and Trusted Owner. These competencies will allow us to drive results, ensure we have a deep bench of high caliber talent, and offer career opportunities across the Flynn Portfolio.

Consistent Achiever

• Manage the processing of utility and telecom invoices with the CASS and Valicom systems, ensuring no service interruptions to our locations.
• Monitor aging reports and drive resolution of past-due accounts to improve cash flow and reduce bad debt exposure.
• Review and approve adjustments, write-offs, and credit memos in accordance with company policy.

Skilled Communicator

• Act as a liaison with the CASS team during acquisitions to ensure new bills are routed correctly and that utility vendor payments are accurately processed without disruption.
• Identify and implement process improvements and solutions
• Ensure teams meet internal and external deadlines
• Assist the manager in ad hoc projects

Culture Champion

• Provide on-going coaching and development of team members, conduct mid-year and annual reviews.
• Provide guidance to team on use of all systems and applications

Trusted Owner

• Supervise, train, and evaluate accounts payable and receivable personnel
• Supervise day-to-day activities of the Vendor Maintenance team including overseeing the creation, update, and maintenance of vendor records in the systems, implementing and monitor controls to prevent duplicate or fraudulent vendor setups, manage onboarding including tax information.
• Oversee the onboarding of vendors in Coupa through supplier enablement initiatives, serving as a key liaison between Accounts Payable and Procurement. Collaborate with the AP Vendor Analyst to test, validate, and successfully set up vendors within the Coupa system.
• Oversee daily AR operations, including invoicing, cash application, and collections, ensuring accuracy and timeliness.
• Oversight of monthly metrics including but not limited to DPO, aged payables, payable variances, entry and payment error percentage, and processing volumes
• Document policy and procedures for the accounts payable and accounts receivable groups

What You Have

• Bachelor's degree in accounting, finance or related field required
• Accounts payable and/or Accounts Receivable experience with proven track record of success
• Two or more years of leadership and direct personnel supervision experience preferred
• Familiar with Accounting ERP software, Coupa, Concur, and other Operational Support software
• Excellent communication, analytical, problem-solving and interpersonal skills
• Ability to work in a fast-paced environment and manage multiple priorities
• Superb research skills and knowledge in accounts payable
• Ability to analyze accounts payable records and adopt methods needed to solve accounts payable problems
• Supervise and train personnel and establish and maintain working relations with subordinates, clients and other people contacted in the course of work
• Strong personal computer and business solutions software skills
• Exceptional planning and organizational skills to balance and prioritize work
• Detail oriented with refined planning and organizing abilities
• Finally, you should bring an excellent sense of humor to the table – we like to have FUN!

Why Work For Flynn?

Flynn Group offers a variety of benefits and perks to encourage and empower our employees. We are committed to helping each employee work and live to his or her fullest potential. We offer a variety of benefits and perks while working for us:

• Medical/Dental/Vision
• Retirement and Savings Plan
• Short- and Long-Term Disability
• Basic Life Insurance
• Voluntary Life Insurance
• Tuition Reimbursement
• Paid Time Off
• Flexible/Hybrid Work Schedules (In Office Monday - Thursday, Work from Home Friday)
• Company Outings
• Dining Discounts
• On-Site Fitness Center
• On-Site Daycare
• On-Site Café
• FUN Work Environment!

The Flynn Group is an Equal Opportunity Employer