What are the responsibilities and job description for the Part-Time Administrative & Operations Assistant (Independent Contractor) position at Flynn Education Inc.?
About Flynn Education
Flynn Education is an educational consulting and professional learning company dedicated to improving mathematics teaching and learning for educators around the world. We partner with school districts, state departments of education, universities, and international schools to design engaging professional learning experiences, graduate-level coursework, instructional resources, and innovative online learning programs.
Our team develops high-quality educational content, including professional learning courses, video series, instructional resources, and statewide initiatives that support teachers, instructional leaders, and families. We believe meaningful learning happens through thoughtful design, collaboration, and a deep understanding of how people learn.
We're a small, growing company where every team member has the opportunity to make a meaningful impact. We value curiosity, initiative, collaboration, and continuous improvement. As we continue to grow, we're looking for people who enjoy solving problems, building efficient systems, learning new skills, and taking ownership of meaningful work. If you're excited about helping educators, contributing to innovative projects, and being part of a collaborative team that's shaping the future of professional learning, we'd love to hear from you.
Flynn Education is seeking a highly organized, proactive Administrative & Operations Assistant to provide executive and operational support to our team. This contractor will play a key role in keeping day-to-day operations running smoothly by managing administrative processes, coordinating logistics, creating and maintaining organizational systems, and supporting customer communications.
The ideal candidate pays close attention to detail and can manage multiple priorities autonomously while maintaining clear communication and accountability. They also communicate kindly and professionally to build positive relationships with colleagues and clients.
Responsibilities
Responsibilities may include:
- Manage executive calendars and schedule meetings
- Book travel and coordinate travel logistics
- Assist with contract preparation and client communication
- Complete compliance paperwork and administrative forms
- Organize digital files, documents, and company records
- Manage team email account
- Organize reimbursements and expense documentation
- Coordinate onboarding for online course participants
- Prepare meeting agendas, capture notes, and track action items
- Respond to customer and participant inquiries in a timely, professional manner
- Assist with project coordination and follow up on deadlines
- Support our team during virtual and in-person events as needed
- Maintain accurate administrative records and documentation
- Identify opportunities to improve organizational systems and processes
- Perform other administrative and operational tasks that support the Flynn Education team
Ideal Qualifications
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to prioritize competing tasks and meet deadlines
- Comfortable working independently and taking initiative
- Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar, Gmail)
- Experience with platforms such as Zoom, Adobe Acrobat, Slack, LeadPages, MailChimp, and Monday.com, or the ability to learn new technologies and software platforms.
- Experience supporting executives or small businesses is preferred
- Ability to maintain confidentiality and exercise sound judgment
Job Type: Part-time
Pay: $28.00 - $30.00 per hour
Benefits:
- Flexible schedule
Education:
- Associate (Required)
Experience:
- Executive administrative support: 3 years (Preferred)
Language:
- English (Required)
Ability to Commute:
- Florence, MA 01062 (Required)
Work Location: Hybrid remote in Florence, MA 01062
Salary : $28 - $30