What are the responsibilities and job description for the Business Operations & Project Coordinator position at Flying Fox UAV?
Business Operations & Project Coordinator
Flying Fox UAV | Purcellville, VA | 100% On-Site | Full-Time | $55,000–$60,000
Flying Fox UAV is looking for a highly organized, proactive professional to help run the day-to-day operations of a growing technology and professional services company. This role reports to the President & CEO and also supports Operations leadership.
This is not a narrowly defined coordinator role built around a fixed task list. On any given day you may be coordinating a client project, preparing information for leadership, following up with a vendor, supporting an event, tracking a budget, or handling an unexpected need. If you like variety, ownership, and being the person others rely on to keep things moving, we would like to hear from you.
ABOUT US
Flying Fox UAV is a certified Women-Owned Small Business based in Western Loudoun County, Virginia, working at the intersection of technology, construction, data, and critical infrastructure. We support complex construction and mission-critical projects with mapping, visual intelligence, thermal imaging, secure data workflows, drone detection, and other specialized technologies. We are a small team, so ideas do not disappear into layers of management, and strong people have room to grow with the business.
WHAT YOU WILL DO
- Keep schedules, trackers, deadlines, and action items organized across active projects
- Coordinate information among leadership, field operations, production, clients, and vendors
- Follow up on commitments and flag problems before they escalate
- Prepare agendas, reports, presentations, client materials, and correspondence
- Support purchasing, vendors, expense tracking, invoicing administration, and onboarding
- Help the field team with scheduling, logistics, and documentation for upcoming projects
- Improve the processes, checklists, templates, and SOPs the company runs on
- Support marketing, proposals, events, and client communications (secondary)
WHO YOU ARE
- Proactive and resourceful: you notice what needs attention and figure things out
- Organized under load: you can tell what is urgent, what is important, and what can wait
- Accountable: if you say you will handle something, it gets handled
- Independent with good judgment: you know when to resolve something and when to escalate it
- Adaptable, detail-oriented, and curious about how the business works
WHAT YOU BRING
- About 3–5 years of experience in project coordination, business operations, executive or administrative support, office management, client services, or a similar role
- Excellent written and verbal communication
- Strong Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams)
- Experience in construction, technology, engineering, or another project-driven environment is a plus, but not required
THIS ROLE MAY NOT BE A FIT IF YOU
- Are seeking remote or hybrid work. This position is 100% in person in Purcellville, VA, and relocation candidates will not be considered.
- Prefer a highly structured role where responsibilities rarely change
- Want to work exclusively within one specialty
REQUIREMENTS
- Live within reasonable commuting distance and have reliable transportation
- Valid driver's license, acceptable driving record, and auto insurance (local business driving; mileage reimbursed)
- Ability to visit active construction sites and occasionally lift up to 50 lbs, with or without reasonable accommodation
- Satisfactory background check, motor vehicle record review, and drug screening
COMPENSATION & BENEFITS - $55,000–$60,000 annually, depending on experience
- Two weeks PTO, six paid holidays, plus a paid company closure December 25 – January 1
- QSEHRA health reimbursement of up to $500/month
- Company-provided laptop, cell phone, and equipment
HOW TO APPLY
Please do not apply through LinkedIn alone. Applications submitted without all three documents will not be reviewed.
1. Download and complete the Flying Fox UAV Employment Application at www.flyingfoxuav.com/careers
2. Prepare your résumé and a cover letter explaining what interests you about this role and how it fits what you want in your next position
3. Email all three to info@flyingfoxuav.com with the subject line: Application – Business Operations & Project Coordinator – First Name Last Name
Flying Fox UAV, LLC is an Equal Opportunity Employer.
Salary : $55,000 - $60,000