Staff Accountant - Entry Level

Company Overview

Fly Alliance is an industry-leading Part 135 and Part 145 private aviation group specializing in private jet charter, jet card memberships, aircraft sales, aircraft management, parts, and maintenance. Renowned for delivering exceptional luxury, uncompromising safety, and operational excellence, Fly Alliance continues to set the standard in private aviation worldwide. With a growing fleet of over 30 aircraft, eight offices worldwide, including international locations, and a team of nearly 300 dedicated professionals, Fly Alliance supports a truly global operation. Recognized as a Top 20 U.S. Operator for three consecutive years, the company remains at the forefront of innovation and service within the private aviation industry. Fly Alliance’s commitment to excellence, integrity, and customer satisfaction continues to redefine what clients expect from private air travel.

Role Objective:

The primary function is to work directly with the Financial Controller to perform standard accounting and administrative tasks for Fly Alliance Charter, LLC.

Essential Job Tasks:

• Maintain accurate and complete records of sales transactions and customer billings
• Prepare, issue, and distribute customer invoices in a timely and accurate manner, including trip fees, miscellaneous charges, and adjustments
• Actively manage the daily Accounts Receivable balance by monitoring open balances, tracking payment statuses, and ensuring timely collection of outstanding receivables
• Coordinate and process incoming payments, including wires, ACH, and checks, credit card transactions, and reconciling daily receipts against open invoices
• Proactively follow up on past-due balances via email and phone, demonstrating persistence and professionalism in collection efforts, daily 
• Communicate directly with customers to resolve billing discrepancies and payment delays; escalate issues as appropriate directly to Financial Controller in a timely manner
• Demonstrates confidence and assertiveness in payment collection, including persistence in follow-ups (multiple touchpoints when necessary), while maintaining professional customer relationships
• Maintain and reconcile accounts receivable sub-ledger to the general ledger
• Maintain the general ledger and assist with month-end close activities related to AR and cash
• Reconcile multiple checking and corporate credit card accounts on a recurring basis
• Record, process, and pay vendor invoices in accordance with approved terms and internal controls
• Enter accounts payable bills into QuickBooks, obtain appropriate management approvals, and execute payments within net terms
• Purchase supplies and equipment as authorized by management and record related transactions accurately
• Maintain organized historical accounting records through proper filing and documentation
• Manage the accounting email inbox by responding to internal and external inquiries and taking appropriate follow-up actions daily 
• Support Ad-hoc accounting projects and perform other duties as assigned

Competencies:

• Managing multiple projects & client accounts with accuracy
• Multi-tasking effectively, prioritizing appropriately, and providing timely communication of project(s) status
• Excellent organizational and time management skills
• Demonstrated excellent verbal and written communication skills, will be interacting with a multitude of clients daily in a professional manner suited for Business Aviation standards
• Demonstrated extreme attention to detail in a fast-paced environment 
• Professional attitude in all situations, regardless of client or internal organizational demands
• Ability to maintain confidentiality, no internal corporate information may be shared with clients at any time without written approval from Financial Controller or Chief Operating Officer
• Demonstrated ability to use QuickBooks online or ability to learn quickly 
• Advanced Microsoft Excel skillset or ability to learn quickly  
• Demonstrated ability to exercise good judgment with the ability to work independently and solve problems while determining the most appropriate response or action in a variety of situations, with direct open communication to a manager when necessary 
• Takes ownership by proactively identifying and addressing issues, inefficiencies, or improvement opportunities, and communicating them to the Financial Controller in a timely and constructive manner. This includes process enhancements, operational efficiencies, client requirements, and other relevant observations

Work Environment:

• Work is generally performed within an office environment at the company office in Ocoee, Florida with standard office equipment available
• Work will also need to be performed from a remote location, as the demands of this role may require work after standard office hours

Physical Demands:

• Must be able to remain in a stationary position 50-75% of the time
• The person in this position needs to occasionally move about inside and outside of the office
• Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• Constantly operate a telephone requiring oral and auditory capacity enabling interpersonal communication
• Light physical effort required by handling objects up to 20 pounds occasionally and/or 10 pounds frequently

Travel:

• Limited travel may be required to attend company-sponsored corporate events or visit customers and potential customers.

Required Education/Experience:

• Bachelor’s degree
• 0- 2 years of experience in a similar position

Direct Reports:

• This role reports directly to Financial Controller & Accounting Manager

Work Authorization:

• Must be authorized to work in the United States of America.

Final Note from Your Direct Manager

The hiring manager is looking for someone with genuine ambition to learn, take ownership, and contribute meaningfully to Fly Alliance’s growing mission. This role is well suited for a driven, motivated, and highly adaptable team member who is comfortable being challenged, learning quickly, and stepping into situations that may initially feel unfamiliar.

You will be exposed to the business aviation environment, the accounting and financial operations that support it, and the realities of working within complex parameters at a fast-paced organization. This is not a passive role; it requires curiosity, resilience, and a willingness to engage deeply with the work.

In return, this role offers the opportunity to work alongside a strong team, gain substantial hands-on knowledge, and grow either into your next professional stage or alongside the company as it continues to scale.