Construction Project Administrator

Company mission:

To maintain high standards of integrity, reliability, and excellence. At Floyd Construction, we are passionate about providing quality construction services on-time and within budget.

Company principles:

People: People are our #1 Priority

Integrity: We are clear, honest and trustworthy

Excellence: We deliver exceptional results with humility

Reliability: We are committed and consistently dependable

Performance competencies & responsibilities:

Construction & project management support

·      Proficient in MS 365, ProCore and other technology for keeping track of job progress and effective communication (FCC and Subcontractors)

·      Subject matter expert for project and office administration software: Dropbox, DocuSign, ADP, ProCore etc.

·      Demonstrate understanding of government contracts and processes

• Attend and document all necessary Job Progress meetings

Project Documentation & Compliance Management

• Submittals & RFIs: Formally process, log, and track Requests for Information (RFIs) and equipment submittals (e.g., HVAC units, switchgear, piping materials) between field crews, engineers, and general contractors.
• Closeout Packages: Assemble final Operation & Maintenance (O&M) manuals, warranty documentation, and as-built drawings for project handover.

·      Subcontracts: Prepare subcontract agreements, track insurance certificates, verify licensing requirements, and ensure all compliance documents are current

• Purchase Orders (POs): Generate, issue, and track purchase orders for raw materials, conduit, piping, and fixtures based on project estimator takeoffs.
• Change Orders: Maintain the master change order log, ensuring all field-directed work is documented and submitted for approval.

·      Job Cost: Ability to support Project Management team with job cost reporting interpretation

·      Payment Applications: support project managers with review, coding, and organization

Communication

• Receive and follow instructions and communicate with co-workers, supervisors and subcontractors

·      Provide clear verbal and written communication regarding all job-related work

·      Active listening/comprehension to effectively respond to job-related scenarios (FCC & Subcontractors)

·      Serve as a central point of contact for administrative project questions, document requests, and updates

·      Communicates proactively with project teams and vendors to keep deliverables on schedule and resolve issues before they escalate

·      Monitor upcoming projects for bid and inform Project Management team

Time & task management 

• Stay on task when working on projects with or without supervision
• Complete assigned tasks with accuracy and efficiency by or before deadlines given
• Manages daily and weekly workflows efficiently through structured planning, organized documentation, and proactive deadline tracking
• Actively seeks out missing information from subcontractors, vendors, and internal teams to keep items moving
• Stays ahead of critical tasks by scheduling reminders, preparing documents early, and resolving issues before they escalate

Health & Safety expertise

• Complete OSHA 10 Certification
• Understand Occupational Safety and Health Administration (OSHA) standards
• Understand Interim Life Safety Measures (ILSM)

Other job-related duties as assigned

Job Requirements:

·      3-5 years of administrative experience within the construction industry

• Prior experience in a private construction company ($20MM–$100MM range ideal)

·      Basic ability to navigate and read construction drawings, spec books, and submittal sheets is highly preferred.

·      Exceptional written and verbal communication skills; comfortable interacting with field foremen, union stewards, vendors, and corporate executives alike.

• Strong attention to detail
• Proficiency with construction project management software (e.g., Procore, Bluebeam, etc.)
• High organizational aptitude necessary to manage \ moving documents across multiple concurrent fast-tracked projects.
• Strong Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, etc.)
• Experience supporting multiple active jobs and partnering with Project Managers/field teams
• Strong organizational skills with the ability to maintain audit ready‑ documentation

Compensation and Benefits:

·      $23.00/hour - $27.00/hour

·      Medical, Dental, Vision Insurance

·      Company Paid Short Term Disability Insurance

·      Company Paid Life and Accidental Death Insurance

·      Retirement Plan – 401(K) with 3% Safe Harbor

·      12 Paid Holidays

·      80 hours Paid Time Off

·      40 Hours Paid Sick Time

·      Annual Incentive Program