Facilities Maintenance Coordinator

Position Overview:

Responsible for the upkeep, repair, and safe operation of a building's physical assets, including its systems, infrastructure, and grounds. This role focuses on ensuring a safe and functional environment for occupants through both proactive and reactive measures as well as implementing facility improvement and production projects in a timely and coordinated manner.

Responsibilities/Job Duties:

• Preventive Maintenance: Performing scheduled inspections, cleaning, and adjustments on systems like HVAC, plumbing, and electrical to prevent unexpected breakdowns and extend equipment lifespan
• Facilitate quality and efficiency improvements throughout shop and warehouse areas (e.g., shadow boxes, production pathways, safety signage,)
• Corrective Repairs: Responding to maintenance requests and emergency situations to fix faulty equipment, leaks, or structural damage (e.g., drywall, doors, flooring)
• Systems Oversight: Monitoring and maintaining critical building systems, including heating and cooling, lighting, security alarms, and fire suppression systems
• Groundskeeping & Janitorial: Managing exterior maintenance such as landscaping, snow removal, and general cleaning of facility interiors
• Vendor Coordination: Overseeing work performed by outside contractors for specialized repairs that require formal licensure or expert knowledge
• Inventory & Records: Maintaining logs of all maintenance activities, tracking supply levels and required resources necessary for completion of tasks
• Other various projects and task as assigned
• Performs other duties as assigned

Qualifications:

• Technical Proficiency: Skilled in a variety of trades, including basic electrical, plumbing, carpentry, and HVAC troubleshooting
• Problem-Solving: Ability to diagnose mechanical and electrical issues and formulate timely, cost-effective solutions
• Physical Stamina: Capable of performing strenuous manual labor, climbing ladders, lifting heavy objects (often 50 lbs), and working in cramped or awkward spaces
• Software Literacy: Proficient with Microsoft Excel and Word to maintain project tracking and reports
• Communication: Strong interpersonal skills for interacting professionally with tenants, staff, and external vendors
• Education: Typically requires a high school diploma or equivalent, with many roles seeking vocational training or 2–5 years of commercial maintenance experience
• Exhibit strong customer service, interpersonal, coaching and leadership skills
• Proficient using complete Microsoft Suite (Word, Excel, Outlook, PowerPoint, etc.) and PC skills
• Strong organizational, planning and scheduling, process management and negotiation skills
• Strong analytical abilities, mechanical aptitude combined and problem-solving skills
• Excellent leadership skills with a demonstrated record of success
• Must be able to be “on-call” for emergencies when necessary.
• Skilled in organization, prioritization and attention to detail
• Demonstrated ability to work well with individuals and groups at all levels of the organization
• Results-oriented and able to work both independently and within a team environment
• Valid Driver’s License with satisfactory driving record

Physical Requirements:

• Ability to stand, sit and/or walk on a hard surface as well as safely bend, stoop, reach, climb steps, and use ladder
• Ability to lift up to 80 pounds
• Ability to communicate verbally using a telephone
• Vision required: 20/40 with or without corrective lenses to accurately read all related distribution documents and computer monitor screens

Working Conditions:

• Shop Environment with controlled temperatures
• Subject to outdoor environment with adjusting temperatures and climate