Facilities Maintenance Coordinator

Position Overview:  

Responsible for the upkeep, repair, and safe operation of a building's physical assets, including its systems, infrastructure, and grounds. This role focuses on ensuring a safe and functional environment for occupants through both proactive and reactive measures as well as implementing facility improvement and production projects in a timely and coordinated manner.  

Responsibilities/Job Duties:
•    Preventive Maintenance: Performing scheduled inspections, cleaning, and adjustments on systems like HVAC, plumbing, and electrical to prevent unexpected breakdowns and extend equipment lifespan
•    Facilitate quality and efficiency improvements throughout shop and warehouse areas (e.g., shadow boxes, production pathways, safety signage,)
•    Corrective Repairs: Responding to maintenance requests and emergency situations to fix faulty equipment, leaks, or structural damage (e.g., drywall, doors, flooring)
•    Systems Oversight: Monitoring and maintaining critical building systems, including heating and cooling, lighting, security alarms, and fire suppression systems
•    Groundskeeping & Janitorial: Managing exterior maintenance such as landscaping, snow removal, and general cleaning of facility interiors
•    Vendor Coordination: Overseeing work performed by outside contractors for specialized repairs that require formal licensure or expert knowledge
•    Inventory & Records: Maintaining logs of all maintenance activities, tracking supply levels and required resources necessary for completion of tasks
•    Other various projects and task as assigned 
•    Performs other duties as assigned

Qualifications:

•    Technical Proficiency: Skilled in a variety of trades, including basic electrical, plumbing, carpentry, and HVAC troubleshooting
•    Problem-Solving: Ability to diagnose mechanical and electrical issues and formulate timely, cost-effective solutions
•    Physical Stamina: Capable of performing strenuous manual labor, climbing ladders, lifting heavy objects (often 50 lbs), and working in cramped or awkward spaces
•    Software Literacy: Proficient with Microsoft Excel and Word to maintain project tracking and reports
•    Communication: Strong interpersonal skills for interacting professionally with tenants, staff, and external vendors
•    Education: Typically requires a high school diploma or equivalent, with many roles seeking vocational training or 2–5 years of commercial maintenance experience
•    Exhibit strong customer service, interpersonal, coaching and leadership skills
•    Proficient using complete Microsoft Suite (Word, Excel, Outlook, PowerPoint, etc.) and PC skills
•    Strong organizational, planning and scheduling, process management and negotiation skills
•    Strong analytical abilities, mechanical aptitude combined and problem-solving skills
•    Excellent leadership skills with a demonstrated record of success
•    Must be able to be “on-call” for emergencies when necessary.
•    Skilled in organization, prioritization and attention to detail 
•    Demonstrated ability to work well with individuals and groups at all levels of the organization 
•    Results-oriented and able to work both independently and within a team environment
•    Valid Driver’s License with satisfactory driving record