Assistant Property Manager/Leasing Agent

About Flow Property Management

At Flow Property Management, our employees come first—we're nothing without you! We've built a small, systems-focused team in Covington, KY, committed to doing property management the right way for owners and tenants alike. We pride ourselves on providing a safe and meaningful environment, backed by a diverse portfolio of smaller, well-maintained properties that ensures greater stability and consistency for our team, mitigating the risk associated with being dependent on large properties that may be sold or transferred. Our goal is to be a respected local company with a reputation for integrity and quality, providing long-term stability for everyone connected to it.

Who We Are & Our Core Values:

• Prioritize Well: We put Faith, Family, and Friends first. We believe we can only bring our best to work when our loved ones get our best at home.
• Humble Yourself: We believe that team success > individual success. Philippians 2:3-4 – “Do nothing out of selfish ambition or vain conceit. Rather, in humility, value others above yourselves, not looking to your own interests but each of you to the interests of the others.” Humility is THE key to building a fantastic team.
• Openly Communicate: We communicate kindly and candidly—every time. We show respect to each other and our guests by addressing issues quickly and kindly and by receiving feedback with empathy and patience.
• Maintain Grit: We navigate challenges with courage, resolve and strength of character. Property Management is not for the faint of heart. Providing high quality housing is a lot of work and it requires a lot of grit. But it’s worth it!

Why Join Flow Property Management?

• Stable Income: We offer a competitive base salary bonuses—so you have financial security while still being rewarded for great performance.
• Well maintained properties: We want our team to be proud of the properties that we manage. We manage homes of all shapes and sizes, and they are all well maintained.

Role overview

We are looking for a detail-oriented, process-driven Assistant Property Manager/Leasing Agent to join our team. This role is the operational backbone of our leasing and tenancy management process — you will own everything from application through move-out, working closely with our leasing staff, Property Manager, and virtual assistants to keep the portfolio running smoothly.

Our leasing staff handles top-of-funnel activity: inquiries, lead follow-up, and showing coordination. You pick up the process at the showing stage and carry it through to move-in — and then continue to own the tenant relationship through renewals, compliance, inspections, and move-out. You will report directly to our Property Manager. This role requires Saturday availability during peak leasing season.

This is more than just a job—it's a ground-floor opportunity with clear room to grow as our company expands. We know property management can be tough, which is why we offer clear expectations and support, and believe in extending grace when mistakes are made. If you're organized, take ownership, communicate clearly, and thrive in an environment where the details truly matter, you'll fit right in.

Key responsibilities

Leasing — application through move-in

• Process rental applications and conduct background, credit, and rental history screening
• Communicate screening decisions to applicants and leasing staff
• Prepare lease agreements using NAA lease templates
• Coordinate move-in logistics including lease execution, key handoff, and move-in documentation
• Work closely with leasing staff throughout the process to ensure a smooth handoff from showing to signed lease

Tenancy management

• Conduct move-in and move-out property inspections with written documentation
• Perform routine property inspections and report findings to the Property Manager
• Issue lease violation notices and follow up on compliance
• Manage renter’s insurance compliance tracking across the portfolio
• Coordinate the move-out process including security deposit disposition
• Handle lease renewal outreach, documentation, and addenda in coordination with the Property Manager
• Assist with eviction process initiation and handoff to the company’s attorney
• After-hours response for tenant lockouts

Administration

• Maintain NAA lease templates and ensure documents are current and compliant
• Support the Property Manager with communication and reporting as needed
• Coordinate with virtual assistants on administrative tasks, document preparation, and tenant follow-up

Qualifications Required

• 1 years of experience in property management, residential leasing, or a related field
• Strong written and verbal communication skills
• Highly organized with the ability to manage multiple open tasks simultaneously
• Comfortable with technology — property management software, Google Workspace, and standard office tools
• Valid driver’s license and reliable transportation
• Availability to work Saturdays during peak leasing season

Preferred

• Experience processing residential rental applications and conducting tenant screening
• Familiarity with NAA lease agreements
• Prior experience with property management software (Rent Manager, Buildium, AppFolio, or similar)
• Experience working in Kentucky or Ohio rental markets

Compensation & benefits

Salary starting at $45,000 with bonus incentives built in when meeting leasing renewal metrics.

We believe in providing stability and steadiness not just for our residents, but for our team members as well. This means a stable income and a commitment to work-life balance. While this role requires Saturday availability during peak leasing season, you won’t be on call 24/7—we respect your personal time and ensure workloads are realistic and manageable.

Additional Benefits:

• Paid time off (PTO)
• Paid holidays
• Short-term disability coverage (for eligible employees)
• Health insurance stipend (for eligible employees)

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Paid time off

Application Question(s):

• Do you have reliable transportation and a valid driver's license?
• Are you able to pass a background check?
• Are you able to pass a drug test?
• Do you have experience in property management, leasing, or real estate?

Location:

• Covington, KY 41014 (Preferred)

Work Location: In person

Salary : $45,000 - $50,000