Facilities Support Spclst (968)

ABOUT FLOURNOY HEALTH SYSTEMS

Flournoy Health Systems (FHS) specializes in healthcare management, supporting organizations that deliver services for seniors, chronically ill patients, and individuals requiring home and hospice care. We are committed to high standards of excellence, compassion, and compliance in all our services. FHS encompasses multiple subsidiaries, including Primecare Home Care Services (GA and IN), Primecare Hospice, Primecare ABA Therapy, Justcares Home Care, Wellness Track 360, Primecare Real Estate and est. The Director of Quality Assurance will play a pivotal role in ensuring that all entities within FHS deliver safe, effective, and compliant care in alignment with our values.

Our Core Values

At Flournoy Health Systems, our mission is driven by a commitment to the following core values, which guide every aspect of our work and relationships:

COMPASSIONATE CARE: We are dedicated to delivering care with empathy, understanding, and respect. Our commitment to compassionate care ensures that every individual receives the attention and support they deserve, enhancing their well-being and dignity.

ACCESSIBILITY & EQUITY: We believe in making healthcare accessible to everyone, regardless of their background or circumstances. We strive to eliminate barriers to care and provide equitable care that meets the diverse needs of the communities we serve.

INNOVATION & EXCELLENCE: We strive to stay at the forefront of healthcare by embracing new ideas and approaches. Our pursuit of excellence ensures that we consistently provide the best possible care and continuously improve our services.

INTEGRITY & ACCOUNTABILITY: We operate with honesty, transparency, and a deep sense of responsibility. Our commitment to integrity and accountability ensures that we always act in the best interest of our clients, our team, and our communities.

COLLABORATION & COMMUNITY: We understand that our strength lies in working together. Through collaboration with our partners and engagement with the communities we serve, we build strong, supportive networks that uplift everyone involved.

POSITION SUMMARY:

The Facilities Support Specialist will support the Facilities and Asset Manager by managing inventory control strategies and procedures, overseeing event logistics, and ensuring all related activities are conducted efficiently and in compliance with safety standards.

KEY RESPONSIBILITIES

Inventory Management:

• Develop and implement inventory control strategies and procedures to optimize accuracy and efficiency.
• Oversee the receiving process, ensuring all received goods are checked against purchase orders and inspected for damages.
• Conduct regular cycle counts and physical inventory checks to maintain accuracy.
• Ensure inventory rooms are cleaned and organized.
• Maintain accurate records of inventory levels and generate reports as needed.
• Manage and update inventory software systems to track inventory movements.

Event Coordination:

• Handle logistics for company events, including equipment delivery, vendor coordination, and issue resolution.
• Perform post-event tasks, reviewing invoices and bills, and submitting final payments as necessary.
• Ensure compliance with safety standards during events and maintain smooth operations.
• Partner with internal staff to ensure day-of-event activities run smoothly.
• Monitor event logistics to ensure all elements comply with safety standards and align with the event coordinator's guidelines.
• Manage logistics for Gray property

Record Keeping:

• Maintain accurate records of event logistics, inventory levels, and vendor contracts.
• Generate reports to track key performance indicators and trends related to events and inventory management.

Collaborative Responsibilities:

Communication and Coordination:

• Both roles will maintain regular communication to ensure alignment on tasks and projects.
• Weekly meetings (L10) will be held to discuss ongoing projects, maintenance schedules, and event planning.

Shared Responsibilities:

• The Facilities Support Specialist will assist the Facilities and Asset Manager in emergency response planning and execution.
• Both roles will participate in the development and implementation of preventive maintenance programs for facilities and vehicles as well as inventory protocols.

Reporting:

• The Facilities Support Specialist will report directly to the Facilities and Asset Manager, providing updates on inventory management, event coordination, and any issues encountered.

I, the undersigned employee, acknowledge receipt and understanding of this job description. I realize that it reflects a general list of responsibilities of the position, as well as a general description of the working environment and physical demands of the position. I have notified Human Resources of any reasonable accommodation(s) I require, and should I require any reasonable accommodation in the future, I agree to request such accommodation by notifying Human Resources. I have accepted this position and represent that I am capable of performing such functions with or without reasonable accommodation.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCES:

• Proficient in Microsoft Office Suite, Google Suite, or similar software.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Ability to work effectively in a team.
• Knowledge of safety regulations related to event logistics and facility management.

QUALIFICATIONS:

• High school diploma or GED required; associate degree or vocational training in facilities management or a related field is preferred.
• Proven experience in facility maintenance, building operations, or a similar role.
• Familiarity with safety, compliance, and regulatory standards.
• Excellent problem-solving skills and the ability to troubleshoot and resolve issues independently.
• Strong organizational skills and the ability to multitask in a dynamic environment.
• Proficiency in using Google Workspace and basic office tools.
• Ability to lift and move heavy objects as needed and work in a physically active role.

OTHER QUALIFICATIONS

Language Skills
• Ability to read, analyze and interpret regulations and other documents.
• Strong interpersonal skills and ability to effectively and tactfully present information to, and communicate with, co-workers, employees, and others.
• Possess exceptional English written and verbal communication skills, including accurate grammar and business correspondence knowledge.
• Ability to read and write memos, reports, and correspondence that conform to prescribed style and format.

Reasoning Ability
• Ability to define problems, collect data, establish facts, and draw valid conclusions.

Other Skills and Abilities:
• Able to establish and maintain cooperative and positive working relationships.
• Organized, detail-oriented, courteous, proactive, self-motivated, dependable, and customer service driven.
• Even-tempered and able to balance multiple tasks in accordance with changing deadlines and priorities in a fast-paced environment.
• Ability to work sensitively and effectively with individuals of diverse ethnic and cultural backgrounds.

General Job Performance Requirements
Meets/exceeds established performance goals. Additional performance requirements may be communicated.
• Alignment with Company Goals & Objectives – Supports the organization’s mission, vision, and values and holding self-accountable for applying these principles daily and personally living them when working with coworkers, participants, clients, and all other business contacts.
• Adherence to Company Policy – Follows and enforces guidelines as established by policies. Conforms to company and job standards and requirements. Shows respect for others. Acts in the best interests of the company at all times. Serves as an example for others. Conducts business in an ethical fashion.
• Job Knowledge – Demonstrates a thorough understanding of his/her job processes and procedures. Integrates knowledge to efficiently accomplish job requirements. Efficiently uses resources (including staff and management) to obtain additional knowledge.
• Cooperativeness – Consistently supports management decisions as demonstrated by his/her actions. Demonstrates a “can do” attitude by responding positively to instructions. Follows instructions and works harmoniously with others to complete the job or task.
• Commitment – Commits to his/her job and to the success of the company. Continuously puts forth the effort to achieve goals and continuous quality improvement. Degree to which employee goes the extra step to ensure job/task completion. Takes initiative to offer ideas to improve processes or results.
• Customer Service - Embraces the organization's commitment to internal and external customer service and demonstrates a customer-centric approach when interacting with co-workers, participants, clients, and all other business contacts.
• Safety – Maintains a safe workplace. Reports all unsafe work conditions to supervisor and/or Safety & Loss Control Manager and works in conjunction with supervisor, Safety & Loss Control Manager, and staff to correct unsafe work conditions. Follows and enforces all safety policies.
• Quantity of Work / Productivity – Produces at a high volume. Always puts forth the effort to maximize productivity. Meets or exceeds established work deadlines. Engage in a productive work effort whenever possible. Meets goals and objectives.
• Quality of Work – Produces work that is accurate and reliable. Accomplishes work quickly and efficiently. Works in a thorough and organized manner while minimizing downtime. Results are consistently within acceptable quality standards.
• Reliability – Completes responsibilities with minimal direct supervision. Follows through with assigned jobs and tasks all the way through completion. Puts forth the effort to achieve goals and objectives under varying circumstances.
• Attendance – Meets or exceeds punctuality and attendance expectations/requirements. Faithfully reports to work and conforms to scheduled work hours. When necessitated, follows call-in procedures, and informs others of absences.
• Communication – Exhibits good interpersonal skills. Develops and fosters professional relationships with co-workers, participants, clients, and vendors. Keeps others informed as directed by operational demands and need-to-know. Keeps self-informed of announcements made via established company venues.
• Confidentiality – Maintains confidentiality of employee, participant, and client data/information, and any other sensitive organization information as appropriate.

Physical Demands
Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements
• Employees are frequently required to sit. Employees are frequently required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and occasionally stoop, kneel, or crouch.
• Requires manual and finger dexterity and eye-hand coordination.
• Requires the ability to use department equipment, such as telephones, personal computers, adding machines, copiers, fax machines, etc. Position requires frequent use of computers and phones.
• Requires the ability to lift/carry up to 30 pounds using appropriate body mechanics.

Visual, Hearing and Communication Requirements
• Requires corrected vision, including close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Requires hearing to normal range and must be able to communicate effectively verbally and in writing with co-workers, vendors, clients, and others for work-related purposes.

Work Environment
Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Pressure Factor
• May require working under stressful conditions.
• May experience pressure to meet scheduled timelines.

Environmental Conditions
• The employee normally works indoors in a typical, temperature-controlled office environment.
• Noise level in the work environment is usually moderate.
• There may be distractions such as phone calls, work interruptions, and communication from co-workers or participants.