Administrative Assistant to the Executive Director

SUMMARY
Join a mission-driven organization that serves older adults and strengthens our community. The Administrative Assistant provides essential administrative and front-office support to the Executive Director, management team, Board of Trustees, members, and community partners-helping ensure a welcoming, well-organized, and supportive environment.

RESPONSIBILITIES

• Serve as the first point of contact by greeting members and guests and answering/directing phone calls.
• Promote agency programs and services to members and the public.
• Maintain accurate, confidential member records in the database.
• Process payments, issue receipts/tickets, and maintain participant rosters.
• Manage mailing lists, invitations, and basic correspondence.
• Order and maintain office supplies.
• Track donations and prepare related correspondence.
• Coordinate building rentals, including scheduling, contracts, and payments.
• Run errands, attend meetings, and perform other duties as assigned.

QUALIFICATIONS

• High School diploma required.
• 5 years of clerical or administrative experience required.
• Strong customer service, communication, and organizational skills.
• Comfortable using Microsoft Office and database systems.
• Ability to exercise good judgment, lift up to 20 lbs, and maintain a professional appearance.

WHY JOIN US? For over 54 years, our agency has been a trusted resource for older adults in Clark County. Our work is rooted in compassion, dignity, and the belief that every person deserves access to support that allows them to stay active, independent, and connected. When you join our team, you become part of a mission-driven organization that values collaboration, respect, and service. Your work will directly improve the quality of life for the people we serve every day.

FlourishesConsulting is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.