Immigration Coordinator

Department

Florida State University's International Programs provides quality international learning environments where students are challenged to be learners, leaders, achievers, and contributors within a global community. 

Responsibilities

The Immigration Coordinator plays a key role in ensuring compliance with visa and immigration requirements for students participating in international (study abroad) programs. This position manages relationships with consulates, third-party visa services, and overseas study centers, serving as the primary liaison between the University and foreign consulates on matters of outbound immigration.

Key Responsibilities:

Visa & Immigration Coordination

• Coordinate visa and immigration compliance for all program participants.
• Act as the University representative to foreign consulates and partner organizations.
• Facilitate the visa application process on behalf of eligible students and programs.
• Ensure secure handling of passports and other sensitive documents.
• Research and monitor entry requirements, visa processes, and international travel regulations for all program locations.
• Serve as the point of contact for questions regarding immigration, visas, and international travel.
• Develop and distribute pre-departure guidance and documentation to program participants.

Passport Services

• Provide administrative support for the University’s Passport Office as a U.S. Department of State-certified Acceptance Agent.
• Interpret and apply Department of State policies when executing passport applications.
• Advise prospective applicants on passport requirements and procedures.

Qualifications

• Bachelor's degree and two years of experience; or a high school diploma/equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
• Must have a valid State of Florida Notary Public license, or the ability to obtain one within six months of hire.
• Required to complete U.S. Passport Agent training successfully. (Important Note: to become a certified Passport Agent with the U.S. Department of State, you must be a current U.S. citizen and provide citizenship evidence.)

Preferred Qualifications

• Experience with international travel documentation, consular processes, or immigration compliance strongly preferred.
• Excellent organizational skills and attention to detail when handling sensitive documents.
• Strong written and verbal communication skills, with the ability to interpret and explain complex procedures to various audiences.
• Ability to work independently, manage multiple priorities, and meet strict deadlines.
• Familiarity with U.S. Department of State passport procedures is a plus.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

The anticipated starting salary for this position is $44,056.00, commensurate with experience and education.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

• This is an A&P position.
• This position requires successful completion of a criminal history background check.
• This position is responsible for completing education and training requirements to become a certified Notary Public in the state of Florida, within 6 months of hire date.
• This position is being advertised as open until filled.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.