Program Coordinator (Student Advancement)

College of Law

This position provides primary administrative support to the Associate Dean for Academic Programs and Student Advancement and the Assistant Dean for Student Affairs, to include travel, event planning, OPS staff oversight, data compilation, and maintenance of confidential/sensitive information.

• Serves as the office's initial point of contact with prospective and current students, alumni, faculty and public. Responds to inquiries related to policies and procedures as well as all events and programs. Communicates frequently with other departments to respond to specific inquiries and related matters.
• Handles all scheduling and calendar coordination for the Associate Dean, including scheduling student and prospective student appointments, arranging travel to speaking events, conferences, and other meetings. Handles office reimbursement requests.
• Maintains confidential and highly sensitive student and bar examiner records, and compiles data for internal and external reports (bar passage, summer program alumni tracking, pro bono certification, and related bar-admissions data).
• Plans and executes arrangements for special events, speakers and programs at the law school, including but not limited to guest speaker events, orientation programs, pro bono fair, Professionalism Program, Graduation and Summer for Undergraduates Program.
• Arranges planning meetings when necessary and monitors all aspects of event such as promotion, registration, AV requests, room scheduling/after-hours building access, speaker confirmation, material preparation and event staffing.
• Prepares related disbursements to pay vendors and speakers.
• Works closely on all aspects of OAS and conflict exam administration and support.
• Hires and supervises OPS staff and trains staff on office procedures and maintenance.
• Provides assistance with special projects and other duties as needed by the College of Law Office of Student Affairs.
• Assists other offices and administrators as needed.

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

• A bachelor’s degree or progress toward a degree is preferred.
• Prior experience in an educational or office setting is preferred.
• Prior experience in an academic or student support environment.
• Previous experience with program coordination.
• Proficiency with Microsoft Office Suite
• Knowledge of standard office equipment, office practices, procedures, and etiquette.
• Ability to work independently, prioritize multiple work assignments, and communicate effectively, both verbally and in writing, and to prioritize, and organize multiple work assignments.
• Is a self-starter: Has the ability to take the initiative to complete tasks, assignments, projects etc. and perform duties and responsibilities with respect to work demands.
• Possess a high-level of organizational skills and takes steps to ensure tasks are not overlooked or dropped.

Nancy Benavides

Associate Dean for Student Advancement and Academic Programs

nbenavid@law.fsu.edu

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

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If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

This is an A&P position.

This position requires successful completion of a criminal history background check.

FSU is an Equal Employment Opportunity Employer.