What are the responsibilities and job description for the Events Assistant -OPS position at Florida State University and Careers?
Department
Challenger Learning Center of Tallahassee
The Challenger Learning Center of Tallahassee (CLC) is the K-12 outreach facility for the Florida A&M University – Florida State University College of Engineering. Our mission is to provide students and their families with high-quality educational experiences through the use of our IMAX® Theater, Planetarium, Space Mission Simulator, and demonstrational activities.
Responsibilities
Field trips
- Respond to requests submitted through CLC website and serve as secondary point of contact for email/phone inquiries
- Recommend programming based on group needs and create schedule drafts
- Reconfirm upcoming visits, obtaining group order forms and show selections when applicable
- Send survey requests once programming has been completed
Facility Rentals
- Respond to requests submitted through CLC website and serve as secondary point of contact for email/phone inquiries
- Recommend space(s) appropriate for client’s event scope and providing facility tours, upon request
- Work alongside Event Manager to create event layouts, detail sheets and/or timelines
- Reconfirm upcoming visits and sending survey requests to facility users once rental period has completed
- Serve as secondary personnel for contact for day-of event coordination, assisting with setup and tear-down as needed
- Prepare documentation and work sign-in/-out for Camp Challenger and Homeschool Days programs
- Other duties as needed
Qualifications
Preferred Qualifications
- Experience coordinating field trips, programs, or visitor services.
- Strong customer service and communication skills (email/phone).
- Experience recommending programs/spaces and creating basic schedules or layouts.
- Familiarity with event or facility rental coordination and day-of support.
- Strong organization and ability to manage multiple groups at once.
- Proficiency with Microsoft Office/Teams or similar tools.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an OPS/temporary job.
Based on the duties, this position may require completion of a criminal history background check.
This position is being re-advertised. Previous applicants need not apply.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.