Temporary Learning & Development Support Specialist

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

The Talent Management and Development Department is currently seeking a Temporary Administrative Assistant to join their team of professionals.

The Administrative Assistant will provide vital support to the Talent Management and Development (TMD) team at Florida International University (FIU). This temporary position is ideal for someone who is detail-oriented, highly organized, and passionate about supporting professional learning and development. The assistant will contribute to the success of employee orientation, training session coordination, and system testing, helping ensure a smooth and engaging experience for both learners and university partners.

Key Responsibilities

New Employee Experience (Employee Orientation) Support:

• Draft and send pre- and post-orientation emails to new hires
• Track attendance and follow up with employees who miss required sessions
• Update orientation welcome presentations with attendee names and departments
• Provide on-site support during orientation sessions by posting links, managing slides, and assisting facilitators

Leadership Education Advancement Program (LEAP) Support:

• Draft and send pre- and post-session communications to participants
• Track attendance and follow up with participants as needed
• Update session materials and ensure all resources are prepared in advance
• Coordinate logistics for each session, including catering, room setup, and printed materials
• Provide on-site support during sessions by managing materials, assisting facilitators, and handling logistics

Training Session Support:

• Prepare materials for in-person training events, including handouts and presentations
• Set up the training room before sessions (arranging tables/chairs and placing materials at participant seats)
• Support day-of logistics to ensure a welcoming and organized learning environment

Administrative & Systems Support:

• Answer and direct phone calls in a professional manner
• Greet visitors and ensure a welcoming experience
• Manage incoming and outgoing correspondence, including mail and email
• Coordinate and schedule meetings, appointments, and maintain calendars
• Prepare meeting agendas and take meeting minutes when needed
• Help coordinate office events, trainings, or meetings
• Monitor and respond to messages in the Talent Management and Development shared inbox
• Use FIU's internal system (Panther Soft) to send performance evaluation forms and assist with other HR-related processes
• Participate in systems testing within Panther Soft alongside the TMD team
• Handle sensitive information with discretion and integrity

High School Diploma or GED and 2 years of experience; OR an equivalent combination of relevant education and/or experience.

• Strong written and verbal communication skills
• Experience with Microsoft Office Suite (especially PowerPoint and Outlook)
• Comfortable learning new systems and following detailed procedures
• Ability to work independently and collaboratively in a professional setting
• Prior experience in HR, learning and development, or higher education is a plus

Temporary

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).

Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part.

Upon completing an assignment, employees may apply for a position on FIU Careers.

• Monday-Friday
• 8:30 AM to 5:00 PM

• $20.00 per hour

Criminal Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

• This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

• This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.