Administrative & Billing Specialist

Overview

Florida East Coast Railway operates 351 miles of mainline track along the east coast of Florida with direct rail access to South Florida's ports. FECR also serves five intermodal terminals and provides full service drayage for our customers, with connections to two Class One Railroads in Jacksonville. The Real Estate Department is responsible for managing the railroad land assets, property rights, and real estate related revenue such as utility crossing permitting, Billboard and Cell tower leases, etc., while supporting railroad operations, safety, and growth.

This position is for billing, administrative and special project support for FEC ROW Real Estate department

Responsibilities

RESPONSIBILITIES: 

• Process and Manage Department Billing – end -to end billing cycle.
• Responsible for auditing/reconciling monthly billing data and resolving discrepancies to ensure accurate and timely billing. This includes creating and sending invoices
• Annual property tax reimbursement billing
• Field department inquiries
• Maintain systems and Records: Keep tenant records current in JD Edwards
• Onboard new applications
• Process ROE’s
• Prepare and update department documents, spreadsheets, and reports.
• Process code enforcement violations
• Oversee insurance compliance
• Scanning and filing
• Manage inbound and outbound department mail
• Manage department off-site storage and onsite file room
• Support the Director and Real estate team as needed
• Meeting scheduling
• Special projects as assigned
• Adaptability - Be willing to learn new duties as required
• Work with tenants/Licensees and accounting on billing issues, application, and general account updates

Qualifications

 MINIMUM QUALIFICATIONS and SKILLS:

• High School Diploma or equivalent
• Minimum of 5 years of administrative and billing experience
• Valid driver’s license and reliable means of transportation
• Strong communication skills, both written and verbal, with attention to detail and accuracy
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, Adobe, PowerPoint)
• Ability to work independently as well as a part of a team
• Strong critical thinking, problem solving and organizational skills
• Ability to manage multiple tasks with competing priorities and work with interruptions
• Be punctual and reliable

PREFERRED QUALIFICATION:

• Bachelor’s degree from an accredited institution

KNOWLEDGE & SKILLS:

• Experience using Microsoft office suite
• Good written and verbal communication skills
• Possess critical thinking, problem solving and organizational skills
• Ability to organize and prioritize multiple tasks, maintain records, and to work with interruptions
• Willing to learn new duties as required
• Outstanding interpersonal skills, ability to interface effectively across all levels and departments within the organization
• Flexibility and adaptability, ability to work in a dynamic business environment with a strong sense of urgency
• Must have the ability to manage multiple tasks and competing priorities

JOB REQUIREMENTS:

• 5% travel required
• The applicant selected for this position will be required to successfully complete a background check and drug test; passing results must be received prior to start date in new position