What are the responsibilities and job description for the Event Assistant position at Florida Court Clerks & Comptrollers?
Located in Tallahassee, Florida, the Florida Association of Court Clerks & Comptrollers is a statewide, non-profit member association. The association is comprised of the Florida Clerks of the Circuit Court and Comptrollers. FACC Services Group, LLC, dba Civitek Solutions was established in 1991 to provide financial and technical services for the Clerks of Circuit Court and Comptrollers of the State of Florida. Civitek is a wholly owned subsidiary of the Florida Association of Court Clerks, Inc. (FCCC)
A Brief Overview
Reporting to the Deputy Director of Event Operations, the Event Assistant works closely with the Events and Exhibit Specialist to help ensure the successful execution of several member-centered events and trainings. The Event Assistant is responsible for assisting the Event Department in their roles to effectively and efficiently serve the citizens of the state through the education of elected officers and staff, legislative action and public awareness of the role and functions of the constitutional office.
What you will do
- Assists with hotel logistics and planning for 40 events annually
- Assists with hotel accommodations, including managing the rooming list and working with the Hotel Housing Coordinator
- Monitors two email inboxes and responds in timely and professional manner
- Assists the Events and Exhibit Specialist with logistics of smaller events they oversee
- Complete special projects assigned by management
- Attend departmental meetings as needed
- Run errands for event needs, pick up food for trainings, etc.
- Assist the Events Department with bills and invoices
- Attend committee meetings, and write meeting minutes
- Maintains all FCCC Calendars.
- Additional duties as assigned.
Qualifications
- Associate's degree and 2 (two) years of experience in event/meeting planning
- Experience in the hospitality industry is preferred
- Demonstrated experience working with elected officials, attorneys, and legislators
- Ability to deal with people, build consensus, adapt and react quickly to changing circumstances
- Ability to quickly learn website management software
- Must possess strong organizational skills, attention to detail and the ability to function and meet strict deadlines in a fast-paced environment
- Must demonstrate a positive, professional and customer-focused attitude
- Requires excellent interpersonal skills
- Must have strong organizational skills, attention to detail, and the ability to provide follow-up
- Ability to compromise and maintain resolve as circumstances and priorities dictate
- Must have excellent written and verbal skills and be able to manage time effectively
- Must be able to lift 50 pounds and walk several miles at one time during events
Florida Association of Court Clerks and Comptrollers/Civitek offers a dynamic business culture that values, encourages, and includes the thinking and collaboration of our employees. We’re driven by the need to build something better! Civitek creates technology solutions that protect revenue, save time, and free up resources for Florida’s Clerks and Comptrollers. What remains constant throughout our history of transformation is our dedication to our clerks, their constituents, our employees, and to the values on which Civitek was built: integrity, member/customer focused, simplicity, innovation, collaboration, ownership, and bring JOY.
Our employees enjoy an exceptional benefits package, including health, dental, vision, life, disability, paid leave time, a 401(k) plan, paid holidays, professional development, and an employee discount program.
So, if you are ready to be a part of building something better, join our team!
Florida Association of Court Clerks and Comptrollers/Civitek Solutions!