What are the responsibilities and job description for the Proposal Administrator position at Florida Atlantic University?
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Position Summary:
The Division of Research at Florida Atlantic University is seeking a part-time Proposal Administrator, Office of Sponsored Programs in Boca Raton, FL.
The Office of Sponsored Programs is the central office for the submission of research, training and community service proposals. It manages proposals, contracts, sub-awards, grant agreements and research-related training for faculty, staff and research administrators. The Proposal Administrator reports to the Associate Director and supports the office by reviewing submitted proposals to ensure they meet sponsor, federal, and university requirements.
Summary of Responsibilities:
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Minimum Qualifications:
Master’s degree from an accredited institution in an appropriate area of specialization and
two years of grant or research administration experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of grant or research
Administration Experience Required.
Experience working at a university or college assisting with proposal submissions required.
Salary:
$30.00 - $40.00 per hour.
College or Department:
OPS - DOR: Sponsored Programs Proposal Administration
Location:
Boca Raton
Work Days and Hours:
Part-time, up to 30 hours per week. Monday - Friday between the hours of 8 a.m. and 5 p.m.
Application Deadline:
2026-04-16
Special Instructions to Applicant:
Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.
APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
For more information on everything FAU has to offer, please visit www.fau.edu/jobs.
Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
The Division of Research at Florida Atlantic University is seeking a part-time Proposal Administrator, Office of Sponsored Programs in Boca Raton, FL.
The Office of Sponsored Programs is the central office for the submission of research, training and community service proposals. It manages proposals, contracts, sub-awards, grant agreements and research-related training for faculty, staff and research administrators. The Proposal Administrator reports to the Associate Director and supports the office by reviewing submitted proposals to ensure they meet sponsor, federal, and university requirements.
Summary of Responsibilities:
- Completes review of partially reviewed proposals.
- Reviews sponsor solicitation/RFP and confirms proposal meets the solicitation requirements.
- Reviews proposal documents and applications submitted through FAU’s Novelution system and confirms documents are correct and comply with sponsor and FAU requirements.
- Confirms calculations and rates used in budget and budget justification for both FAU and subrecipient budgets.
- Follows-up with the PI and departmental research administrator regarding missing, incomplete or incorrect information. Identifies proposal information requiring changes or edits. Maintains complete records and documentation.
- Confirms investigators and other personnel on a proposal have completed required University, sponsor, regulatory, and other training mandates and disclosures.
- Serves as liaison between principal investigators, university units, funding sources and regulatory agencies and the Office of Sponsored Programs.
- Resolves routine and non-routine problems, including complex situations as they arise or recommends solutions. Must have the ability to seek resolution through various resources and provide proper guidance.
- Exercises independent sound judgment in following established procedures where alternative solutions are limited.
- Utilizes a solid understanding of federal regulations for sponsored research.
- Stays abreast of changes to federal regulations, sponsor rules and university policies.
- Familiar with sponsors submission portals, i.e. Research.gov, NIH ASSIST, Grants.gov
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Discover Housing Resources in Palm Beach County | BDB
Minimum Qualifications:
Master’s degree from an accredited institution in an appropriate area of specialization and
two years of grant or research administration experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of grant or research
Administration Experience Required.
Experience working at a university or college assisting with proposal submissions required.
Salary:
$30.00 - $40.00 per hour.
College or Department:
OPS - DOR: Sponsored Programs Proposal Administration
Location:
Boca Raton
Work Days and Hours:
Part-time, up to 30 hours per week. Monday - Friday between the hours of 8 a.m. and 5 p.m.
Application Deadline:
2026-04-16
Special Instructions to Applicant:
Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.
APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
Salary : $30 - $40