What are the responsibilities and job description for the Business Office Specialist position at Floresville Independent School District?
Job Title: Business Office Specialist
Exemption Status/Test : Nonexempt
Reports to: Director of Finance
Dept./School: Central Office
Primary Purpose:
Under moderate supervision, organize and manage the day to day business operations of the district and provide support to the department including accounting, accounts payable, child nutrition, payroll and purchasing.
Qualifications:
Education/Certification:
High school diploma or GED
TASBO certification, preferred or willing to work toward certification
Special Knowledge/Skills:
Proficient skills in keyboarding, data entry, word processing, and file maintenance
Ability to use software to develop spreadsheets, databases and word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or the department
Ability to multi-task numerous complex administrative activities
Basic math skills
Effective organization, communication and interpersonal skills
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
- Compile, maintain, and file all reports, records, and other documents, as required.
- Maintain regular filing systems and search files for specific information.
Accounting
- Perform the accounts payable function for the district.
- Perform routine bookkeeping tasks and maintain department budget records.
- Prepare and process department purchase orders, payment authorizations, professional leave forms and travel reimbursements.
- Order and maintain inventory of office supplies and program materials and equipment.
- Monitor and process personnel time records including leave requests and reports and submit them in accordance with district procedures.
- Assist the district’s independent auditors in conducting the annual audit
- Effectively use spreadsheets and Google Suite.
- Review reconciliations of vendors and payroll clearing accounts
- Assist with account receivable/accounts payable
Other
- Places and receives telephone calls, records messages, routes to appropriate staff and keeps Director informed.
- Maintain a schedule of appointments; makes arrangements for conferences and schedules interviews.
- Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
- Receive, sort, and distribute mail and other documents.
- Utilizes office technology and automation to complete tasks.
- Prepares correspondence and reports, as instructed.
- Maintain confidentiality of information.
- Performs other such tasks that may be assigned by the Director.
Supervisory Responsibilities: None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Salary : $34,352 - $53,047