Student Data Manager (2026-2027)

Qualifications

• High school diploma and a minimum of two years of experience with computer processing and data entry required.
• Associates Degree from a two-year college or technical school preferred.

Job Purpose:

To exhibit a level of professionalism and confidentiality in maintaining accurate records of all student/teacher data as required by the SC Department of Education and Florence 1 Schools. The responsibilities will include, but are not limited to, meeting all state and district data collection deadlines, student enrollments/withdrawals, updating demographic information, maintaining accurate student/teacher schedules, funding entries (EFA/EIA), student grades, and student absences and tardies.

Duties and Responsibilities:

• Enters and manages student data in PowerSchool, including enrollments, withdrawals, student/teacher/room schedules, transcripts, test scores, demographics, etc.
• Employs the PowerSchool program to generate reports to satisfy the requirements of Florence 1 Schools and school administrators.
• Oversees student entry and withdrawal from the school. Enrolls new students throughout the year. Enters basic student and demographic information. Ensures transcripts from receiving school are properly entered into PowerSchool for graduation purposes. Withdraws departing student from PowerSchool. Provides homeroom assignments and schedules (Exception for grades 9-12: high school counselors develop schedules for newly enrolling students).
• Collects data for and prints marking period report cards.
• Requests cumulative records for new students and sends cumulative records upon request for exiting students. Manages student cumulative records according to federal (FERPA) and district policies and procedures. (Exception for grades 9-12: other clerical staff may be responsible for records duties at the discretion of the principal).

Additional Knowledge, Skills and Qualifications

• Knowledge of computers, networking, and office practices.
• High level of accuracy in data entry and management.
• Administrative skills to interpret county and state policies governing enrollment/withdrawal, and attendance.
• Communication skills to communicate with school personnel, students, parents, and outside agencies.
• Ability to perform common arithmetical functions.
• Software/word processing skills for data entry, reporting, word processing, desktop publishing, spreadsheets, and PowerSchool program.
• Uses discretion to structure tasks to meet expectations and prioritizes to meet deadlines.
• Keeps information confidential.
• Needs limited supervision and is able to work independently and as a part of a team.
• Uses initiative in carrying out recurring assignments independently without specific instructions.
• Able to make decisions and solve problems with school data and information provided.

Contract Days:240 Day