Job Title: PEIMS Clerk/Registrar

Wage/Hour Status: Non-Exempt

Reports to: Principal/PEIMS Coordinator

Dept./School: Assigned Campus

Date Revised: August 4, 2022

Primary Purpose:

Maintain accurate attendance records for the campus. Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades. Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.

Qualifications:

Education/Certification:

High School diploma or GED

Knowledge/Skills:

Ability to Speak, Read, and Write in Spanish- Preferred

Ability to use software to develop spreadsheets and databases, and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Requires accuracy and attention to detail

Ability to manage multiple tasks

Experience:

Skyward Qmaltiv

Two years of data entry experience

Major Responsibilities and Duties:

Records and Reports

• Collect and enter attendance and PEIMS data into the established database and verify accuracy of according to established procedures.
• Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to the designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
• Process and transmits requests for student information and transcripts.
• Call parents to verify student absences as needed.
• Report all attendance problems to the designated administrator.
• Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
• Assist in campus office as needed
• Maintain confidentiality

Supervisory Responsibilities:

None

Equipment Used:

Personal computer or online computer terminal, printer, calculator, and copier.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of a mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress