Job Title: Campus Receptionist                                                           

Exemption Status/Test: Non-Exempt 

Reports to: Campus Principal                                                               

Dept./School: Florence HS

Date Revised: 4/29/2025

Primary Purpose: 

Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.

Education/Certification:

High school diploma or GED

Experience:

1 year clerical experience in an office setting

Special Knowledge/Skills:

Knowledge of special programs rules and regulations

Knowledge of special programs strategies, curriculum and instruction, including bilingual

Ability to organize and coordinate district-wide programs

Ability to track and interpret data

Ability to communicate effectively with bilingual parents and students

Strong organizational, communication, and interpersonal skills

Major Responsibilities and Duties:

Reception and Phones

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
3. Assist parents in checking students in and out of school.
4. Prepare and distribute student identification cards, bus passes, and parking stickers.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Receive, sort, and distribute mail, messages, documents, and other deliveries.
7. Monitor work of student office aides 

Other

1. Reconcile attendance in Skyward.
2. Serve as PEIMS Clerk "backup".
3. Provide clerical assistance as needed including assisting with the scheduling of appointments.
4. Compile, maintain, and file all reports, records, and other documents as required.
5. Maintain confidentiality.
6. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

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This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.