Job Title:            Campus Receptionist               Exemption Status/Test: Nonexempt

Reports to:         Principal                                 Date Revised:  December 5, 2024

Dept./School:    Assigned Campus

Primary Purpose:

Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to provide exceptional customer service

Ability to multi-task

Effective organization, communication, and interpersonal skills

Ability to understand and follow detailed written and verbal instructions

Ability to operate multi-line phone system

Ability to use various computer programs such as Skyward and Raptor

Ability to speak, read and write in Spanish, preferred

Experience:

1 year clerical experience in an office setting

Major Responsibilities and Duties:

Reception and Phones

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
3. Assist parents in checking students in and out of school.
4. Prepare and distribute student identification cards, bus passes, and parking stickers.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Receive, sort, and distribute mail, messages, documents, and other deliveries.
7. Monitor work of student office aides 

Other

1. Reconcile attendance in Skyward.
2. Serve as PEIMS Clerk "backup".
3. Provide clerical assistance as needed including assisting with the scheduling of appointments.
4. Compile, maintain, and file all reports, records, and other documents as required.
5. Maintain confidentiality.
6. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress