What are the responsibilities and job description for the Administrative Assistant position at Florence Crittenton Services of Orange County, Inc.?
Administrative Assistant
Position Summary:
Administrative Assistants responsible for the efficient operation of the office by performing a variety of tasks, including, but not limited to, document production, filing, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering office supplies and processing work orders
Essential Duties:
- Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
- Collaborate with department to ensure efficient cross-functional communication.
- Perform general clerical duties to include, but not limited to, scanning, copying, faxing Mailing, filing, answering phones, and data input.
- Maintain a tidy and welcoming office environment atmosphere.
- Managing incoming and outgoing mail and shipments
- Complete tasks in the community with personal automobile including completion of local mail run to the campus and post office.
- Manage office supplies, equipment, and facilities, coordinating with vendors as needed.
- Managing office systems, including filing systems, databases, and spreadsheet
- Maintain office calendar to coordinate workflow and meetings.
- Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
- Assist in coordinating logistics for meetings and events, and attending as needed.
- Reviewing and updating health and safety policies, and ensuring they're observed.
- Assist in grants and contracts submissions.
- Assists with additional duties and tasks that arise based on agency and program needs
Minimum Qualifications
Position requires proven experience with basic office clerical skills: filing, typing, and computer skills (Excel & Word, Microsoft 365), data entry. Excellent verbal and written communication skills are required and or bilingual Spanish/English preferred and will result in additional stipend to pay.
- Must have and maintain a working vehicle a valid, unrestricted California drivers license and current vehicle insurance.
- Ability to juggle multiple projects and duties with superb accuracy.
- Exceptional customer service skills, over the phone and in person, with our customers and internal departments.
- Strong sense of urgency and problem solving skills.
Additional Requirements
Must have and maintain a working vehicle a valid, unrestricted California drivers license and current vehicle insurance. Bilingual Spanish proficiency will result in additional stipend added to base pay.
Salary Range : $37,440 to $41,184
The posted pay scale for this position serves as a general disclosure. Actual pay offered within the range will be dependent on individual factors such as skills, qualifications, and relevant experience.
Salary : $37,440 - $41,184