What are the responsibilities and job description for the District Office Secretary/Receptionist position at Florence 1 Human Resources?
Summary:
Serves as receptionist at the District Office, greeting and assisting visitors to the office; receives, sorts, distributes, and processes incoming, outgoing and internal mail and correspondence; performs a variety of routine clerical support duties as assigned.
Duties:
- Operate standard office equipment, ie: computers, fax, copiers, telephones, and have proficiency with related software (excel, word, powerpoint, publisher, etc.)
- Operate phone system, directing calls to appropriate personnel using professional phone etiquette.
- Take and relay messages as appropriate; provide general information to callers as needed
- Greet and assist visitors
- Screen and direct visitors to appropriate district offices, school sites, and personnel.
- Ensure that visitors sign in on appropriate registry sheet.
- Receive, sort, distribute, and process incoming, outgoing, and internal mail and correspondence.
- Ensure that the receptionist area and phones are covered during working hours.
- Assist with clerical duties for the Office of Professional Development
- Perform all other duties assigned.
Knowledge
- Telephone techniques and etiquette.
- Modern office practices, procedures, and equipment.
- Simple record-keeping
- Operation of a variety of office equipment including a computer.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
240 Day Contract SC10 pay scale