Administrative Assistant_Full Time

Administrative Assistant

Who is Flora Legal Group?

We are a team of passionate immigration professionals providing guidance and hope by advocating for and empowering all people to build a prosperous future. We see a future where the immigrant community is welcomed and valued, creating a better world for generations to come. For more information about our law firm and core values, please visit www.floralegalgroup.com.

Job Summary

Flora Legal Group is an Indianapolis-based immigration firm committed to serving the immigrant community. We are seeking an onsite Administrative Assistant with a heart and passion to help immigrants and a desire to thrive in a large, team-oriented immigration practice. The successful candidate will serve as the primary backup for the Mail Clerk, Filing Clerk, and General Administrative Assistant when those individuals are unavailable or require overflow support. This position is also responsible for managing the money order trust account process and for digitizing physical files into the firm's case management database.

We are looking for someone who genuinely enjoys organization, attention to detail, supporting others, and the day-to-day responsibilities of an administrative role - someone who enjoys administrative work and is interested in building a long-term career in this type of position.

Key Responsibilities

Accurately manages the money order trust account process, promptly reporting any discrepancies;

Processes all incoming mail in a timely and efficient manner when providing coverage for the Mail Clerk role;

Sends client biometric notices, interview notices, requests for evidence, etc. as needed;

Prepares and drops off envelopes, packages, and boxes for outgoing mail;

Files away all incoming mail and other documents received daily, pulling files upon request;

Scans and uploads file and file content as assigned;

Creates temporary files for EOIR hearings and USCIS interviews as needed;

Prepares copies of files for clients upon request;

Completes overflow tasks assigned by team members in an appropriate and timely manner;

Completes all tasks in case management software by due date;

Enters information in case management software (Clio) in a timely manner.

Qualifications

High school diploma or the equivalent.

1 years applicable office experience required, as well as solid work history and strong work ethic.

Proficient in Microsoft Office Suite.

Excellent communication skills (verbal and written) and the ability to actively listen.

Superior attention to detail and accuracy.

Ability to interact with individuals of various cultures and backgrounds in a friendly and welcoming manner.

Benefits

We offer a competitive benefits package designed to support your health, wellness, and financial security! Benefits include:

Medical, dental, and vision insurance with 75% employer contribution;

Gym membership;

Financial budgeting and coaching assistance;

Free telehealth and therapy appointments;

Life insurance and long-term disability coverage;

Paid holidays and paid time off;

401(k) retirement plan with employer match after 6 months.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Life insurance

Paid time off

Parental leave

Vision insurance

Application Question(s):

Are you authorized to work in the United States without the future need for sponsorship?

How many years of administrative experience do you possess in an office environment?

Are you within a reasonable commuting distance of our Indianapolis office and open to working onsite from 8am to 5pm, Monday through Friday?

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $18 - $21