Accounts Payable Specialist FL

Summary/objective Manages the process of vendor payments, from entering invoices, general ledger coding transactions, comparing rates/quantities to purchase orders, and running weekly check runs. This person will be working directly with vendors regarding bill discrepancies and resolving other accounts payable-related issues.Essential functionsReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.CPRs (Customer Payment Register) Open, sort, and distribute the mail accordinglyEntering all store payables for 19 branches and 2 warehouses code accordingly for APManager to process checks each week (100-150 checks)After signing the checks, put the checks together and get them ready for mailing and/or putIn the warehouse, truck transfer bagsScan any documents to Randall (Controller) or Carole (AR) in the Fresno office.Filing of payables invoices and paperwork in the file roomBox and create payable files for the new fiscal yearVendor Statements-reconciling of vendor accountsPrint invoices from the AP mailboxAssist the Accounts Payable Clerk and/or perform any other administrative duties.Take certified mail to the post officeOrder office supplies Competencies Analytical Thinking - Applies logic to solve problems and get the job doneClient Service - Responds to the clients and anticipates their needsConflict Resolution - Works to resolve differences and maintain work relationshipsDecision Making - Makes decisions and takes responsibility for themEthics - Fosters a diverse and respectful workplaceEven Temperament - Controls emotions without retaliating against negative behaviorExcellent Communication - Uses language effectively to gather information and facilitate an exchange of ideasFlexibility - Adapts to changes while remaining focused on goals, applies knowledge to new circumstancesInitiative - Remains proactive when suggesting improvements and solving problemsInterpersonal Relations - Exhibits respect and understanding of others to maintain professional relationshipsPersuasive Communication - Displays verbal and written communication that influences othersProblem Solving - Solves problems while ensuring rules and directives are followed Supervisory responsibilities: NoneWork environment: Office environmentPhysical demands: Repetitive movement of hands and fingers – typing and/or writingOccasional standing, walking, stooping, kneeling, or crouchingReach with hands and arms, talk and hearTravel required: To and from the bank and/or the post office daily (mileage reimbursed)Required education and experience:High school diploma, GED, or equivalentPrevious accounts payable experience Attention to detail, data entry skillsAdeptness in 10 Key AccountingMicrosoft Word/Excel experience Coding Invoices experienceVarious Accounting duties, such as reconciliations, journal entries, and other accounting duties as neededAttentive, ability to work independently, and prioritize tasksDemonstrated communication, customer service, and interpersonal skills, especially with both technical and financial backgroundsPreferred education and experience:2 years of experience in an A/P role, fast paced environmentRollMaster software experience