What are the responsibilities and job description for the Instrumentation System Coordinator position at Flint Hills Resources?
Your Job
The Instrument & System Information Management Coordinator is responsible for ensuring the accuracy, completeness, and integrity of instrumentation and system data used to support safe, reliable, and compliant refinery operations. This role plays a critical part in maintaining Process Safety Information (PSI), supporting Management of Change (MOC), and enabling effective decision-making by ensuring that instrumentation data and technical documentation are current, governed, and fit for use across enterprise systems.
Our Team
We are a dedicated team of records data management professionals with the common goal of providing the highest level of accuracy in asset records management to the refinery. We manage over 300,000 equipment assets (including fixed, rotating, electrical, and instruments) inside the plant and are responsible for nearly 141,000 living documents that represent those pieces of equipment.
What You Will Do
Hiring Philosophy
All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.
Who We Are
As a Koch company, Flint Hills Resources is an industry-leading refining company making the oil and transportation products that keep the world moving. We make a large supply of fuel for gas stations and airports in addition to transporting crude oil, natural gas liquids and refined products through 4,000 miles of pipeline –delivering energy to farmers, manufacturers and families. Our team champions innovation and excellence to help power modern life.
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.
Our Benefits
Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.
Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.
Equal Opportunities
Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aquí, or tu).
The Instrument & System Information Management Coordinator is responsible for ensuring the accuracy, completeness, and integrity of instrumentation and system data used to support safe, reliable, and compliant refinery operations. This role plays a critical part in maintaining Process Safety Information (PSI), supporting Management of Change (MOC), and enabling effective decision-making by ensuring that instrumentation data and technical documentation are current, governed, and fit for use across enterprise systems.
Our Team
We are a dedicated team of records data management professionals with the common goal of providing the highest level of accuracy in asset records management to the refinery. We manage over 300,000 equipment assets (including fixed, rotating, electrical, and instruments) inside the plant and are responsible for nearly 141,000 living documents that represent those pieces of equipment.
What You Will Do
- Serve as a subject matter expert supporting Instrument personnel (IRTG and Technicians) in the use of instrument data management tools, including Smart Instrumentation (SPI) and the SPI/EAM interface.
- Review, verify, and manage instrumentation project deliverables to ensure PSI completeness and compliance with PSM and regulatory requirements.
- Identify, resolve, and reconcile discrepancies between existing records, technical documentation, and updated instrumentation data.
- Manage, update, and steward Instrument Technical Documentation within Smart Instrumentation (SPI) and Autodesk Forma (formerly Autodesk Construction Cloud / ACC), ensuring documentation accuracy, traceability, and alignment with approved data sources.
- Support and manage data interfaces between Smart Instrumentation (SPI) and Hexagon EAM, ensuring consistent, reliable data flow across asset information systems.
- Steward and continuously improve instrumentation data management work processes, standards, and governance practices.
- Assign new instrument tags and create, update, or maintain instrument data sheets within Smart Instrumentation (SPI).
- Process project deliverables and Management of Change (MOC) action plans related to instrumentation data and documentation updates.
- Provide technical assistance, research, and data support to internal customers and stakeholders.
- Collaborate across multiple technical disciplines and provide backup support to other team members to meet Asset Information Management (AIM) group objectives.
- Provide site administration and configuration support for Smart Instrumentation (SPI).
- Instrumentation knowledge – preferably hands on experience in an industrial or process environment.
- Strong technical capability to use data to create, maintain, and evolve instrument data and health metrics.
- Strong analytical skills with the ability to manage multiple priorities simultaneously.
- Working knowledge of Microsoft Office tools, including Word, Excel, and Access.
- Ability to work independently with minimal supervision while collaborating effectively in a team environment.
- Ability to complete field verifications and adaptively support technical teams with information responses.
- Effective verbal and written communication skills.
- Experience in a refinery or process plant environment.
- Data analysis experience, including database querying, spreadsheets, pivot tables, and Power BI.
- Computer Aided Design (CAD) experience, including the ability to read, interpret, and support instrumentation drawings such as P&IDs, loop diagrams, and layouts.
- Experience managing technical documentation within Autodesk Forma / Autodesk Construction Cloud (ACC).
- Experience supporting or managing data interfaces with Hexagon EAM.
- Experience supporting asset information management, data governance, or digital transformation initiatives.
Hiring Philosophy
All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.
Who We Are
As a Koch company, Flint Hills Resources is an industry-leading refining company making the oil and transportation products that keep the world moving. We make a large supply of fuel for gas stations and airports in addition to transporting crude oil, natural gas liquids and refined products through 4,000 miles of pipeline –delivering energy to farmers, manufacturers and families. Our team champions innovation and excellence to help power modern life.
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.
Our Benefits
Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.
Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.
Equal Opportunities
Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aquí, or tu).