Events Coordinator

Salary: Other Forms of Compensation:  What makes FLIK clickWhat makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions. We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn’t merely a job but the start of a career where you can flourish.  Job SummaryPittsburgh Event Coordinator Job Description | Duolingo We seek a detail-oriented and highly organized Event Coordinator to join our Pittsburgh team at Duolingo. This role requires a proactive individual who can manage a diverse portfolio of events. As the Events Coordinator, you will work closely with internal stakeholders to ensure the smooth execution of events while implementing process improvements and automation to optimize workflows.  Working Hours & EnvironmentThis role is in-office Monday through Friday, with occasional evenings for events or offsites. You’ll be a visible, friendly face for Duos, jumping in wherever an extra pair of hands is needed. You are expected to maintain core working hours from 9 am to 5 pm,  and from 10 AM to 6:30 PM on Thursdays.  QualificationsStrong organizational and multitasking skills.Excellent communication and collaboration abilities.Experience with event planning tools, automation, and project management software.Proven ability to manage budgets and vendor relationships.Creative problem-solving and attention to detail. Pittsburgh Employee Experience Events (30 hrs/week)Lead planning and day‑of execution for marquee and in-office events:In-Office Recognition Months (Feb, Mar, May, June, Sept, and Nov): Support recognition month events (e.g., Women’s History Month, PRIDE) by coordinating with ERG Leads to support the in-office production of events by answering questions and connecting them with vendors.Pub Nights: Weekly in Pittsburgh from 4:30-6:30 pmSnacky Hours: Monthly snack events.Bring Your Child to Work Day: Full execution support.Duoversary Week: Support onsite coordination for pillar and function events.Hackathon: Coordinate onsite activations, including streaming and snacks.Halloween (2025): Full planning and execution (Friday, October 24, 2025).Puppy Parade: Organize participant communications, snacks, and host recruitment.Owlidays: Full planning and execution (Friday, December 12, 2025).Build detailed run‑of‑show docs, checklists, and shared drives for each event; capture lessons learned for the Event Playbook.Partner with our internal community groups and pillar/function leads to translate their goals into engaging in‑office and off-site programs.Coordinate catering activations with our in‑house culinary team—menu design, pop‑ups, and dietary accommodations.Manage our on-site booking platform to assist Duos in reserving spaces and keep our internal stakeholders informed in real-time.  Short DescriptionVendor & Off‑Site ManagementMaintain a living directory of preferred vendors (AV, décor, experiences, transportation, off‑site venues).Provide pillar/function teams with curated vendor shortlists and budget templates for offsites.Negotiate scopes of work, track spend, and ensure vendors meet Duolingo’s standards for sustainability and inclusion. Workplace & Facilities CollaborationServe as a partner to the Workplace Team—coordinating room setups, signage, office décor, deliveries, and last‑minute problem‑solving.Identify small but impactful ways to make the Pittsburgh office more fun (surprise treats, mini‑games, seasonal lobby moments).Escalate facilities issues quickly and partner on preventive maintenance schedules around high‑traffic events. Administrative & Communications (10 hrs/week)Triage incoming event requests; log details in project‑management tools and set up automated reminders.Track the Employee Experience Budget and communicate spending to leaders. Own the Pittsburgh events calendar, weekly Slack updates, and post‑event surveys; synthesize feedback into action items.Support ad hoc administrative and event detail coordination for our satellite offices for Seattle, New York, and Detroit.Create clear guidance and policies in the Event Playbook so that anyone can run a great event.Apply to Flik today!Flik is a member of Compass Group USAClick here to Learn More about the Compass Story Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Applications are accepted on an ongoing basis. Flik maintains a drug-free workplace.Associates at Flik Hospitality are offered many fantastic benefits.MedicalDentalVisionLife Insurance/ ADDisability InsuranceRetirement PlanPaid Time OffHoliday Time Off (varies by site/state)Associate Shopping ProgramHealth and Wellness ProgramsDiscount MarketplaceIdentity Theft ProtectionPet InsuranceCommuter BenefitsEmployee Assistance ProgramFlexible Spending Accounts (FSAs)Paid Parental LeavePersonal LeaveAssociates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf Req ID: 1489374Flik Hospitality Group Shane Tirpak [[req_classification]]