What are the responsibilities and job description for the Office Administrator position at Flexx Landscaping?
Full-Time | Monday–Friday
Are you highly organized, customer-focused, and able to keep multiple moving parts running smoothly? Flexx Landscaping is looking for a dependable Office Administrator to become the hub of our daily operations.
This is more than a receptionist position—you'll play a key role in scheduling crews, supporting the owner, assisting customers, and helping our growing landscaping company stay organized and efficient.
What You'll Do
- Answer incoming phone calls and assist customers with professionalism.
- Schedule maintenance, irrigation, installation, and service crews.
- Quickly adjust schedules as weather or project changes occur.
- Keep the owner organized with calendars, reports, and priorities.
- Prepare weekly Accounts Receivable (AR) reports.
- Assist with invoicing, work orders, and office administration.
- Coordinate with field crews to ensure smooth daily operations.
- Follow up with customers and provide exceptional customer service.
- Attend weekly management meetings prepared with reports and ideas to improve company operations.
- Learn and use Scheduling/Billing system (Jobber and JobTread)
What We're Looking For
- Minimum 2 years of experience in an office, receptionist, scheduling, or administrative role.
- Positive attitude and professional appearance.
- Excellent communication and customer service skills.
- Strong organizational and multitasking abilities.
- Comfortable using Microsoft Office (Word, Excel).
- Experience with CRM software is a plus.
- Ability to work independently while supporting a fast-paced team.
Preferred Qualities
- Problem solver with a "can-do" attitude.
- Strong attention to detail.
- Reliable and punctual.
- Able to stay calm under pressure and adapt quickly.
- Takes pride in helping a business grow.
Why Join Flexx Landscaping?
At Flexx Landscaping, we're building and maintaining more than beautiful outdoor spaces—we're building a team that values integrity, professionalism, and continuous improvement. You'll work in a supportive environment where your ideas matter and your contributions make a real impact on the company's success.
Pay: $21.00 - $25.00 per hour
Benefits:
- Paid time off
Work Location: In person
Salary : $21 - $25