Finance Specialist

College: Fletcher Technical Community College

Department: Finance & Administration

Sub department: Finance

Type of Appointment: Unclassified - Administrative/Staff

Duties and Responsibilities:

• Maintain performance standards and pursue goals, objectives, and activities that promote the mission, vision, and value statement of the College.

• Reconcile receiving documents to the supplier’s invoice and resolve errors with individual vendors.

• Document incoming shipments and deliveries in Banner and forward to Accounts Payable Clerk for payment processing.

• Communicate effectively with vendors, drivers, and internal departments regarding shipments.

• Package and process vendor returns.

• Maintain accurate and up-to-date records of assets in asset management system (Recoup).

• Maintain/Order inventory of tags from LPAA and ensure assets valued in excess of $1,000 are tagged according to LPAA policy.

• Conduct annual property audits and reconcile asset inventory and documentation for LPAA

• Support audits and compliance reviews by providing necessary documentation

• Prepare compliance reports and respond to audit or regulatory requests for LPAA.

• Track asset lifecycles, including acquisition, utilization, maintenance, and disposal using Recoup.

• Accurately log and update inventory records in the system.

• Coordinate property transactions including surplus removals and asset transfers.

• Complete asset titling documentation with Department of Motor Vehicles

• Compile annual asset addition and deletion report and prepares annual depreciation adjusting entry.

• Prepare LCTCS quarterly contract report

• Prepare Office of State Procurement (OSP) monthly contract report.

• Draft professional service and consulting contracts for signature authority.

• Review vendor agreements for Office of State Procurement (OSP) compliance.

• Submit to OSP for approval – contracts in excess of $20,000

• Submit to LCTCS for approval – contracts in excess of $50,000

• Maintain organized records of contracts, agreements, and related documentation.

• Manage contract deadlines, deliverables, and subscription renewal dates to ensure timely action.

• Receive and inspect incoming goods for damage, shortages, or defects and report discrepancies.

• Process incoming shipments and deliveries, verifying contents, reviewing packing slips and comparing them to purchase orders.

• Tag, label, and move items to appropriate storage or distribution areas.

• Maintain a clean and organized receiving area.

• Must be able to lift up to 50 pounds

• Assist Purchasing as needed.

• Maintain purchasing records/files.

• Serve as backup for business office personnel.

• Foster, demonstrate, and actively participate in a culture of mutual respect for students, guests, and co-workers from all backgrounds, perspectives and abilities. Communicate effectively with students, colleagues, and supervisors and utilize appropriate channels of communication within the college community concerning procedures and/or inquiries.

• Attend and participate in scheduled activities, which include graduation, open house/recruiting events as assigned, convocation, and required meetings. Share ideas and information, and work toward common department and College goals.

• Serve on college committees as a member or as chair. Serve on search committees.

• Participate in professional development activities that enhance effectiveness (convocation, LCTCS conference, etc.).

• Represent the college in a manner that promotes a professional and positive image.

• Adhere to College and LCTCS policies.

• Embrace college culture.

• Complete all required assignments prior to deadlines (Fletcher/LCTCS trainings, etc.).

• Perform other duties as assigned.

Required Education: Bachelor's degree plus one (1) year of work experience; or an Associates degree with at least five (5) years work experience may substitute for the Bachelor’s degree only

Required Experience: Excellent interpersonal, oral and written communication skills.

Preferred Experience: Experience in higher education administration.

Benefits: As a member of the Louisiana Community and Technical College System, Fletcher Technical Community College has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. Fletcher Technical Community College is an equal opportunity/equal access employer. Fletcher Technical Community College is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.