Senior Clerk (40 hours/11 month), FMA

Position: Senior Clerk (40 hours/11 month)

Fletcher-Maynard Academy School 

The Fletcher-Maynard Community:

Fletcher Maynard Academy is an inclusive, student-centered elementary school serving students from PreK to Grade 5 in the heart of Cambridge. Our school is committed to equity, innovation, and academic excellence. FMA fosters a positive, professional, and collaborative environment where students thrive through strong relationships, engaging instruction, and a whole-child approach. We are proud of our culturally diverse community and work in partnership with families to close opportunity gaps and support every child’s success.

The Opportunity:

The Fletcher Maynard Academy is seeking a clerk to join its caring and innovative community. The clerk will work in the school’s main office, reporting directly to the Principal, and is responsible for performing a variety of clerical functions required for the smooth and effective operation of the school campus. Responsibilities include, but are not limited to:

School Operations

• Answers the main office phone, directing calls and requests to appropriate parties, as well as all in-person requests/questions
• Follows security protocols in managing school visitors.
• Assists in the procuring and scheduling of substitute teachers for the building, as needed
• Coordinates incoming mail/packages and distributes mail and notices to teachers
• Responds to regular school-wide or teacher-specific issues/concerns
• Develops and maintains office procedures and routines

Office Management

• Manages internal school supply requests from staff
• Ensures technology (printers, copiers, fax) is up and running and addresses problems as needed
• Tracks staff attendance and reconciles internal data with the online payroll system
• Maintains a system for tracking purchase orders 

Student Registration & Records

• Implement and maintain all office and school recordkeeping systems; maintain a comprehensive student database; develop and track records and reports related to incidents, accidents, attendance, and other matters; use both computer and manual filing systems, which allow for efficient collection, retention, and retrieval of information 
• Assists in the process of registering new students
• Coordinates bus transportation for students  

Parent/Family Communication

• Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, phone, email, fax, or personal contact; maintains internal communication system, ensuring instructional, support, and other personnel are kept informed of needed information
• Maintains student, staff, and family confidentiality

Administration Support

• Assists both the Principal and the Assistant Principal with ongoing and as-needed tasks and assistance
• Performs other duties as assigned

Your Skill Set:

As a Senior Clerk, you will possess many, though perhaps not all, of the following characteristics and qualifications:

• High school diploma, college degree preferred.
• Experience in an office environment with public contact; school site experience preferred
• Knowledge of standard clerical procedures and office operations
• Strong command of English grammar, punctuation, spelling, and business document formatting
• Proficiency with standard software applications and the ability to learn new systems
• Knowledge of basic research methods, budgeting, and accounting principles
• Familiarity with office filing systems and records management
• Ability to operate standard office equipment
• Ability to prepare, edit, and format memos, reports, letters, and other documents
• Ability to maintain databases and management information systems
• Strong written and verbal communication skills, including proofreading accuracy
• Effective time management, organization, and ability to prioritize tasks
• Ability to interpret rules and procedures, work independently, maintain confidentiality, and collaborate with diverse stakeholders.

How to Join Our Team: 

Apply online at www.cpsd.us. Please upload a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position and stating how you heard about this opportunity.

At the Cambridge Public Schools, we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced, acknowledging that a team reflecting diversity of race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status allows us to serve our communities better. To that end, we welcome and encourage applicants to bring their authentic selves when considering employment opportunities within our school district.