Sales Coordinator

WHY JOIN THE FLEET DIRECT TRUCK AND TRAILER SALES TEAM?

Ready to drive your career to new heights? Fleet Direct Truck and Trailer Sales is on the lookout for passionate individuals to join our dynamic team! If you’re fueled by ambition and a love for all things trucks and trailers, we want YOU!

As part of our family, you’ll have the opportunity to steer your career in the right direction. Whether you’re a seasoned professional or a fresh graduate eager to hit the road running, Fleet Direct is the perfect pit stop for your career journey.

Explore endless possibilities, collaborate with a diverse team, and accelerate your success in an industry that’s always on the move. We offer competitive benefits, a supportive work environment, and a roadmap for growth within the company.

Don’t just follow the path - help us pave it! Join Fleet Direct Truck and Trailer Sales and drive your ambitions into a future full of opportunities.

BENEFITS

• Excellent Insurance Coverage: Health, dental and vision plans available.
• Disability Insurance: Company-paid short-term disability, voluntary long-term disability.
• Paid Time Off: Sick, personal, vacation and holidays.
• 401k: Retirement savings with company match.
• Life Insurance: $150,00.00 company-paid life insurance.
• Employee Discounts: Receive discounts on goods and services from our partners.

MORE ABOUT THE SALES C00RDINATOR ROLE:

We are seeking a highly organized and detail-oriented Sales Coordinator to manage the administrative and operational workflow of our commercial tractor-trailer dealership. The Sales Coordinator serves as the central hub of our sales department, seamlessly connecting our sales staff, heavy-duty truck/trailer inventory, finance team, and customers. You will be responsible for preparing complex sales agreements, ensuring industry-specific tax and regulatory compliance, and coordinating the logistics of vehicle deliveries as well as various office administration tasks.

The ideal candidate thrives in a fast-paced environment, possesses an understanding of the commercial transportation industry, and is obsessed with accurate record-keeping.

What is the Sales Coordinator responsible for:

Sales Operations & Deal Coordination

Generate and execute all sales and consignment agreements accurately and in compliance with company policies.

Coordinate financial documentation and act as a liaison between sales representatives, customers, and corporate accounting or external flooring lenders.

Submit warranty registrations and factory-sponsored incentive programs immediately upon vehicle delivery.

Provide support for walk-in traffic and answer incoming customer inquiries regarding vehicle availability and transaction status.

Stock-in incoming new and used tractor-trailers, assigning stock numbers and verifying that factory specs and invoicing match physical arrivals.

Tax, Licensing & Compliance

Calculate and apply Federal Excise Tax (FET) exemptions and requirements correctly to every qualified commercial transaction.

Identify and process multi-state sales tax regulations, ensuring all supporting state and local documentation is collected.

Facilitate commercial vehicle title transfers, registration services, and licensing in compliance with state DOT requirements.

Acquire or maintain a registered Public Notary license to validate legal closing documents.

Office Administration

Process Credit Card payments and deposit checks

Process incoming mail and route to correct channels

Track company credit card purchases

Create and track FedEx and LTL shipments

Order office supplies

What knowledge, skills and abilities are required for the Sales Coordinator role?

Required:

• Experience: Minimum 2–3 years of experience in a sales dealership office administration, logistics coordination, or a high-volume commercial business environment.
• Industry Knowledge: Basic familiarity with commercial trucks, trailers, or heavy equipment operations.
• Regulatory Familiarity: Exposure to state title and licensing processes, or commercial finance workflows.
• Software Proficiency: Strong proficiency in Microsoft Office applications with an ability to adapt quickly to specialized Dealership Management Systems (DMS) or CRM software. Experience with Karmak Fusion and Arcadium CRM platforms a plus.
• Attributes: Exceptional multitasking abilities, strict attention to detail, and a professional, cooperative communication style. Someone that can be trusted with a high level of confidential information.

Preferred:

• Associate’s or Bachelor’s degree from an accredited college or university in Business, Logistics, or Finance.
• Prior experience specifically at a medium- or heavy-duty truck/trailer dealership.
• Active Public Notary commission.

What are the physical demands of the Sales Coordinator role?

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. 

While performing the duties of this job, the employee is required to sit/stand for most of his/her job duties. There is the need to frequently walk and sit. There will be a great deal of standing, stooping, kneeling, bending, lifting and reaching for some of his/her job duties.

Visual requirements include reading off a computer screen as well as printed materials. A high degree of dexterity is required due to frequent use of a telephone console. 

Verbal and auditory requirements include the ability to communicate clearly over the telephone as well as in person. 

There is a moderate level of grasping, lifting, pushing and/or pulling of objects of less than 25 lbs. 

This Job Description is intended to describe the general content of and requirements for the performance of this position. The omission of specific statements of duties does not exclude them for the position if the work is similar, related or a reasonable requirement of the position. Additional duties may be assigned, and requirements may vary from time to time. 

JOIN THE FLEET DIRECT TRUCK AND TRAILER SALES TEAM TODAY!