What are the responsibilities and job description for the Office Assistant position at Flatrock?
Are you organized, personable, and ready to be the face of a dynamic workplace? Flatrock is looking for a professional and detail-oriented Office Assistant who thrives in a fast-paced environment and loves keeping things running smoothly.
In this role, you’ll be the first point of contact for clients, visitors, and team members—creating a welcoming, polished experience while supporting essential day-to-day operations.
What You’ll Do:Front Desk & Customer Experience
- Great and welcome visitors with professionalism and warmth
- Answer, screen, and direct incoming calls
- Maintain a clean, organized, and inviting reception area
Office Coordination & Administration
- Manage office supply inventory and keep stock updated
- Handle filing, photocopying, faxing, and general clerical tasks
- Oversee spreadsheet and assist with various projects
- Prepare and format documents for internal and external use
- Support companywide meetings and events
Team Support & Collaboration
- Assist HR, CSA team, and Executive Assistant with daily needs
- Help coordinate office events and supply logistics
- Maintain strong, positive relationships across all departments
- Ensure support of company values, including advocating for resident rights
Specialized Tasks
- Conduct fingerprinting for scheduled appointments
- Use a variety of software tools (Microsoft Suite)
- High School Diploma or GED
- Strong organizational and time management skills
- Excellent communication and a friendly, professional demeanor
- Prior front desk, office assistant experience required
- Reliable transportation