Part Time Events Manager

Job Title: Events Manager (Part-Time)

Reports To: Managing Director
Schedule: Part-Time, approximately 8–15 Hours per Week (Flexible; Weekend Days and Evenings Required as Needed)
Compensation: $20–$22 per hour, paid hourly, weekly, or via contract arrangement

Position Overview

The Events Manager is responsible for coordinating and executing all rental events, pre-show events, and group sales activities for the organization. This hands-on role involves event setup and breakdown, client communication, marketing support, group sales outreach, and on-site event management. The position works closely with the Managing Director, Facilities Team, Production Staff, Fundraising Team, and outside partners to deliver high-quality events that support both revenue and audience engagement goals. Be part of a great team!

Key Responsibilities:

Event Coordination & Execution

• Coordinate all rental and pre-show events in collaboration with the Managing Director.
• Communicate with the Facilities Team regarding event setup and breakdown needs.
• Perform event setup and breakdown personally as needed, including arranging furniture, moving equipment, and preparing event areas.
• Set up event spaces according to layout needs and organizational standards.
• Serve as on-site manager during events to ensure smooth operations and guest satisfaction.
• Act as the primary company representative for clients and booking parties.
• Bartend during events when required, following organizational policies and safety standards.
• Collaborate with Production Staff to ensure technical, staging, and logistical requirements are met.
• Coordinate with outside vendors and partners to support pre-show and special events.

Group Sales, Marketing & Revenue Development

• Work with the Group Sales Manager to solicit group bookings and pre-show events.
• Conduct proactive sales outreach, including calls, emails, and relationship building.
• Collaborate with marketing teams to promote events effectively through various channels, enhancing visibility and attendance.
• Support the Fundraising Team with planning and executing fundraising events, sponsorship functions, and the annual gala.

Administrative & Operational Tasks

• Maintain event schedules, calendars, and internal communication tools.
• Assist with event contracts, checklists, and post-event reports.
• Manage event budgets, ensuring all expenditures are tracked and reported accurately.
• Maintain accurate client and vendor communication records.
• Support basic recordkeeping and administrative follow-up after events, including conducting post-event evaluations to gather feedback and identify areas for improvement in future events.

Required & Preferred Qualifications:

Required

• Strong organizational and communication skills.
• Ability to multitask, problem-solve, and remain professional in fast-paced environments.
• Ability to lift up to 50 lbs and physically set up event spaces.
• Availability to work weekends and evenings as required.
• Must be of legal age to serve alcohol.
• Ability to use Google Suite, Adobe.
• 1–2 years of experience in event coordination, hospitality, customer service, or sales.
• Proven experience in event planning or management within hospitality, restaurant, or hotel environments is preferred.

Preferred

• Familiarity with fundraising initiatives is a plus.
• Experience in nonprofit, performing arts, or entertainment settings preferred.
• Basic marketing or social media experience.
• Familiarity with event logistics (A/V, catering, vendor coordination).

Work Environment & Physical Demands

• Frequent standing, walking, and moving between event areas.
• Ability to lift, carry, and move up to 50 lbs.
• Fast-paced environment with shifting priorities during events.
• Occasional extended hours during peak periods such as gala week or seasonal events.

Work Conditions

• Approximately 8–15 hours per week; actual hours may vary based on event schedule. Schedule is flexible.
• Weekend days and evenings required depending on event needs.
• Event attendance required.
• Remote work possible during non-event times.

Job Types: Part-time, Contract

Pay: $20.00 - $22.00 per hour

Expected hours: 8 – 15 per week

Benefits:

• Employee discount

Work Location: In person

Salary : $20 - $22