Aquatics Minnow School Coordinator (swim lessons)

Aquatics Program Manager and swim lesson coordinator

The Flagstaff Snow Sharks Swim Team is looking to hire an Aquatics Program Manager and swim lesson coordinator for their non-profit learn-to-swim lesson program. This person oversees the program on deck during lessons and performs administrative duties required for the lessons program. Must be able to be on deck Monday-Thursday 3-7 pm and Saturdays 10-12 pm. The administrative responsibilities are primarily done from home. Our swim lessons are held at the Flagstaff High School pool. Salary based on experience 35-40 hours a week ($30,000-$34,000)

Required:

• Strong communication skills
• 3 years of teaching and managing a swim lesson program or coaching swim team
• Lifeguard certification or be able to get certified within 3 months of hire
• Registered USA Swimming Coach or be able to get certified within 3 months of hire
• Must be able to be on deck Monday-Thursday 3-7 pm and Saturdays 10-12 pm
• Must have a computer/laptop to complete administrative responsibilities
• Arizona fingerprint clearance card

Preferred:

• Lifeguard Instructor
• 2 years of management experience
• Experience with payroll
• Bachelors degree

On-Deck Duties of the Lesson Coordinator include:

• On deck during lessons; Monday-Thursday 3-7pm and Saturday 10am-12pm
• Running the Minnow School program, including Guppy, Bull Shark, Tiger Shark and Hammerheads, and the Summer Sharks
• Being on deck whenever Minnow School is in session to talk with parents, coaches, and swimmers
• Overseeing Coaches and Lifeguards on deck. Including providing feedback
• Coaching Minnow School classes or lifeguarding when needed
• Ongoing monthly education and training for all current Minnow Coaches
• Evaluate swimmers and places them in the appropriate level class

Administrative Duties of the Lesson Coordinator include:

• Creation of coach & lifeguard schedule
• Keep a copy of the current schedule on deck at all times
• Assures all lifeguards have current certification
• Along with the Team Administrator, hiring new coaches and lifeguards
• Assures all new hires have I-9, direct deposit paperwork, signed coach code of conduct agreement, current certifications on file, and any other requirements needed by USA Swimming
• Creating the lesson schedule, coordinating lane/pool use and schedule with the Team Administrator
• Works closely with Team Administrator and Head Coach of Competitive swim team to move swimmers from lessons program to the competitive team.
• Maintenance of monthly membership roster for the Minnow School
• Responds to emails for potential swimmers
• Maintains waiting list
• Collaborating with other local teams and programs including FACTS, Boys and Girls Club
• Works with the board to organize fundraisers for FSS
• Managing the Minnow School portion of the website to ensure all information is correct

See below for specifics regarding the position:

Program Manager for a non-profit learn to swim program. Position encompasses administrative, operational, managerial, and executive tasks as well as assisting with board related activities.

• : Update program and website as needed. Run billing and payroll. Onboard new swimmers and staff. Manage the Private Lesson Request List (50 ) and Group Lesson Waitlist (300 ).
• : Hire and supervise a staff of 15-20. Maintain up-to-date schedules and records for staff and 200 members. Foresee concerns before they arise and troubleshoot sudden staffing and facility issues.
• : Ensure daily operations in-person by assisting coaches, tracking supplies, and coaching or lifeguarding as needed. Maintain active lifeguard, first aid, and USA Swim certificates.
• : Serve as a representative of Minnow School and FSS to staff, members, prospective members, the FSS Board, and the community at large. Serve on Board and two subcommittees within. Collaborate and communicate with community partners to teach low-income children to swim.

Job Type: Part-time

Pay: $30,000.00 - $34,000.00 per year

Benefits:

• 401(k)
• Flexible schedule
• Paid time off
• Professional development assistance

Experience:

• Lifeguard: 3 years (Required)
• Customer service: 2 years (Required)

Ability to Commute:

• Flagstaff, AZ 86001 (Required)

Ability to Relocate:

• Flagstaff, AZ 86001: Relocate before starting work (Required)

Work Location: Hybrid remote in Flagstaff, AZ 86001

Salary : $30,000 - $34,000