Part-Time Construction Accounting & Administrative Support (Yonkers)

Busy, high-end residential general contractor seeking an experienced, detail-oriented part-time construction accounting and administrative professional to join our small team, with the potential for the position to grow into full-time employment.

The core of this position is bookkeeping, job costing, bank and credit card reconciliations, payables, invoicing, and financial record keeping. Because we are a small, collaborative office, the right person will also be comfortable pitching in with project administration, material ordering, compliance tracking, phone coverage, and other day-to-day office needs.

This is a good fit for someone who takes pride in keeping the numbers accurate and also enjoys contributing to the broader work of the office and team.

Construction office or construction-industry experience is required.

Schedule: Monday–Friday, 1:00–5:00 PM
Pay: $22–$35 per hour, commensurate with experience
Status: Part-time, with the potential to grow into full-time employment
Location: In-office in Yonkers

Primary Responsibilities

Accounting and Job Costing

• Maintain accurate bookkeeping and job-costing records in Xero
• Reconcile bank and credit card accounts and investigate discrepancies
• Enter and code vendor and subcontractor bills
• Manage accounts payable and assist with payment preparation
• Prepare customer invoices and accounts-receivable reports
• Track project costs and identify missing or inconsistent information
• Assist with estimates using management-provided calculations
• Refer to QuickBooks Desktop for historical records as needed
• Enter daily payroll information

Construction and Project Administration

• Source and order construction materials
• Maintain project files, correspondence, and documentation
• Track subcontractor insurance certificates
• Monitor permit and license renewals
• Maintain employee and compliance records

General Office Support

• Assist with emails, phone calls, mail, and routine correspondence
• Communicate with field employees, subcontractors, suppliers, and customers
• Serve as a secondary point of contact when other team members are unavailable
• Pitch in where needed to keep the office and active projects moving

You’re a Strong Fit If You:

• Have bookkeeping or accounting experience within a contractor or construction business
• Understand account reconciliation, job costing, accounts payable, invoicing, and basic A/R reporting
• Know construction terminology, materials, and ordering basics
• Are comfortable balancing focused accounting work with broader office responsibilities
• Are highly accurate and attentive to detail
• Stay calm, organized, and proactive in a fast-moving environment
• Follow through without needing constant supervision
• Communicate professionally with customers, vendors, subcontractors, and employees
• Know Xero or are comfortable learning it quickly

Technology

• Xero
• QuickBooks Desktop for historical reference
• Microsoft Office
• Google Drive
• Adobe Acrobat Pro

Please submit your résumé and a brief note describing your construction-accounting experience, including the types of bookkeeping and job-costing responsibilities you have handled.