Marketing Project Coordinator

Description

Department: Marketing

Job Status: Active

FLSA Status: Non-exempt

Reports to: Director of Marketing

Amount of Travel Required: 5-10%

Job Type: Full Time

Positions Supervised: None

Work Schedule: 40 hours per week, flexible shift schedule

If you’re passionate about strengthening children and families in our community and excited about

helping a healthy organization become truly great, FIVE18 Family Services may be the place for you.

We’re seeking a detail oriented marketing professional who thrives on engaging a community around a

meaningful mission, someone ready to use their creativity and strategy to expand the impact of FIVE18

Family Services and help more families experience hope and healing.

Job Summary:

Position: Marketing Project Coordinator

The Marketing Project Coordinator manages marketing projects from start to finish by coordinating

communication between Marketing, internal teams, clients, vendors and media partners. This role

develops and manages timelines, assigns tasks, tracks progress, and maintains organized records to ensure

projects are completed on time and align with brand standards. The coordinator serves as a quality control

checkpoint, reviewing content and designs before release.

In addition, this position supports key marketing functions such as coordinating podcast production,

assisting with email campaigns, managing an integrated content calendar, and helping facilitate press and

media communications. The Marketing Project Coordinator plays a central role in project management,

ie: keeping projects organized, supporting team members, and ensuring marketing efforts effectively

advance the organization’s mission.

Key Responsibilities Include:

Develop and manage project timelines, workflows, and deliverables

Assign and track tasks across multiple marketing initiatives

Review content and creative materials for accuracy and brand alignment

Maintain and update a comprehensive multi-channel content calendar (Social, Email, Web)

Coordinate podcast scheduling, guest communication, and basic post-production workflows

Set up and manage email campaigns through email marketing software, including list segmentation.

Serve as liaison between departments and external media partners

Maintain organized project documentation and track Key Performance Indicators (KPIs) to

evaluate campaign success

Support and motivate marketing team members to ensure project success

Reasonable Accommodation Statement: To accomplish this job successfully, an individual must be able

to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable

accommodations may be made to help enable qualified individuals with disabilities to perform the

essential functions.

Competency Statements

Detail Oriented - Ability to pay attention to the minute details of a project or task.

Project Management - Ability to organize and direct a project to completion.

Active listening - Ability to attend to and understand the comments and questions of others

Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work

assignment or to defend a position or idea

Communication, Oral - Ability to communicate effectively using the spoken word

Communication, Written - Ability to communicate in writing clearly and concisely

Goal Oriented - Ability to focus on a goal and obtain a predetermined result

Organized - Possessing the trait of being organized or following a systematic method of

performing a task

Persistence - Ability to complete tasks or continue in a course of action in spite of opposition or

discouragement

Reliability - Possessing the traits of being dependable and trustworthy

Requirements

Required Knowledge, Skills, and Abilities:

Knowledge of:

Basic marketing principles and strategies

Public Relations principles and practices

Basic understanding of data privacy and confidentiality

Skills:

Excellent written and verbal communication skills

Proficient computer and related software skills

Proficient in Google applications

Proficiency in Project Management Software (i.e. HIVE or similar software)

Proficiency in Virtuous email software (or similar)

Familiarity with Social Media Management tools (e.g., Meta Business Suite, Hootsuite)

Abilities:

Self-motivated with strong work ethic

Can take direction and work independently

Required Experience/Education:

Bachelor’s Degree in Marketing, Communications, Business, or a related field.

Two years of related experience, preferably in a Marketing creative department.

Other Requirements:

Languages: Must be able to effectively communicate both orally and by written word in the

English language

Office or other equipment: Normal use and understanding of basic office equipment including the

computer and its related software, copiers and fax machines, camera

Must have a valid driver’s license and an acceptable driving record

PHYSICAL DEMANDS:

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5 hrs/day)

F (Frequently)  Position requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5 hrs/day)

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Stand: F Walk: F Sit: F

Manually Manipulate F Reach Outward O Reach Above Shoulder O

Climb O Crawl N Squat or Kneel N

Bend O Grasp O Speak C

Other Physical Requirements

Vision (Near, Distance, Color, Peripheral, Depth): Ability to make eye contact, and see clearly 25 feet or

closer.

Sense of Sound – Ability to hear over the phone and in person

Sense of Smell – Ability to work in a group setting environment, indoors.

Sense of Touch – Ability to physically grasp writing utensils and communication devices

Sense of Balance – Ability to walk, sit, stand unattended for extended periods of time

WORK ENVIRONMENT:

90% of the time in an office environment in a controlled atmosphere building. May require outside travel

by vehicle to other internal and external destinations 10% of the time.