What are the responsibilities and job description for the Office Manager position at Five Talent - an Effectual Company?
Are you passionate about
living and working in Central Oregon? If so, we’d love
to hear from you! Effectual is a growing business that has
established an outstanding reputation for work life balance and the opportunity
to work with cutting edge technologies. The Professional Services team is conveniently
located in Bend, Portland, Seattle and Denver.
The Office Manager will support company
operations, administration, policies and procedures. This position will work with the team to
create and maintain a pleasant and productive work environment, ensuring high
levels of organizational effectiveness and efficiency.
This position will be dedicated to
upholding and embodying the Effectual core values of embracing change, taking
on new challenges, acting with integrity, being accountable for results, and
openly sharing our opportunities, successes and lessons learned as a team. With this foundation, we can achieve excellence
together.
You have a minimum of 2 years office/administrative or management
experience
You have strong computer skills including MS Office
suite and AWS
You are comfortable handling confidential information
You have excellent organizational, planning and
leadership skills
You have outstanding communication and interpersonal
abilities
You are able to work independently with little or no
supervision
You have solid time management skills, an attention
to detail and ability to multi-task
You have the ability to effectively manage projects, prioritize
tasks and problem solve
You operate with a glass half full demeanor, all day, every day
You are committed and humble
Requirements
- Greet visitors, answer incoming calls and direct
to the relevant office/personnel
- Coordinate, plan and execute various office
activities and events
- Manage
preparation for Lunch & Learn; agenda, catering and training topics
- Partner
with HR to maintain office budget and office policies as necessary
- Assist
with scheduling: recruiting / onboarding / performance
Candidate interviews, new hire documentation, performance evaluations - Announce employee milestones; birthdays / work anniversaries
/ promotions
- Coordinate travel, including flight, hotel and
car rental reservations
- Maintain building/office supply inventory and reorder
as needed
- Coordinate facility and building needs;
correspond with property owner
- Create, assign and manage tasks (LP) when
applicable
- Drive end of pay period process, ensuring all
hours are logged
- Create/ process expense reports when required
- Coordinate employee recognition program / shout
outs
- Oversee and support general company/office
operations
- Assist and support management team with
schedules and projects as needed
- Carry out clerical duties; respond to emails,
preparation of documents, create office correspondence or presentations
- Drive invoicing review process and facilitate
submission for client billing
- Create new projects in LP based on estimates,
SoWs, etc., and ensuring accurate task setup.
- Review LP projects for consistency, ensure
accuracy of information, identify gaps, and enforce best practices
- Pull reports for KPIs
- Update project-related templates as needed (agreements,
powerpoints, etc)
Benefits
Competitive base salary
Medical/vision insurance
- company paid
Dental insurance -
shared premium
401(k) with annual
company contribution
Paid holidays
Paid bereavement leave
Paid time off
Team lunch every Friday
Gym / wellness discounts
Flexible work schedule
Employee recognition
program