What are the responsibilities and job description for the Executive Assistant position at Five Star Recruiting and Staffing?
Executive Assistant to CEO
Goshen/Warsaw Indiana area | Onsite Executive Leadership Opportunity
Five Star Recruiting is partnering with a well-established, highly respected organization to identify an experienced Executive Assistant to support the CEO and executive leadership team.
This is not a traditional administrative role. The ideal candidate will serve as a trusted business partner to the CEO while helping drive communication flow, executive coordination, Board support, and organizational effectiveness across the company.
We are seeking a highly polished, proactive professional who thrives in a fast-paced environment, anticipates needs before they arise, and can confidently interact with executive leadership, Board members, and key stakeholders.
Key Responsibilities
- Manage complex executive calendars, scheduling, and travel coordination
- Prepare executive meeting materials, presentations, agendas, and follow-up items
- Coordinate Board meetings, logistics, governance documentation, and communications
- Support strategic initiatives and executive-level projects
- Help drive accountability and follow-through across leadership teams
- Serve as a primary communication liaison for executive operations
- Handle highly confidential business information with professionalism and discretion
- Coordinate executive events, leadership meetings, and company functions
- Track action items, deadlines, and executive priorities
What We’re Looking For
- 5 years of executive administrative support experience
- Prior experience supporting C-Suite leadership strongly preferred
- Experience supporting Board operations or executive leadership teams is a major plus
- Exceptional organizational and communication skills
- High attention to detail with strong follow-through
- Ability to manage multiple priorities in a fast-paced environment
- Professional presence with strong emotional intelligence and discretion
- Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams
Ideal Background
This opportunity is ideal for someone who:
- Operates with a high level of professionalism and ownership
- Enjoys being the “right hand” to executive leadership
- Can balance tactical execution with strategic coordination
- Anticipates needs and proactively solves problems
- Builds trust quickly with executives and stakeholders
Why This Opportunity?
- Highly visible role supporting executive leadership
- Opportunity to make a direct organizational impact
- Stable, growth-oriented company culture
- Collaborative executive environment
- Long-term career growth potential
Interested candidates can apply directly or contact Five Star Recruiting confidentially for additional information.