What are the responsibilities and job description for the Office Administrative Bookkeeper position at Five Star Marketplace?
Full-time preferred; part-time considered for the right candidate
Pay: Competitive wage based on experience
Job Summary
We are seeking an experienced, detail-oriented Office Administrative Bookkeeper to manage the back-office and administrative operations of our grocery store in Knox, IN. This role is responsible for bookkeeping, payroll coordination, HR administration, inventory control support, vendor relations, and general office operations.
This position offers an opportunity to play a key role in modernizing our accounting processes, including support for a planned transition from Sage 50 (Peachtree) to QuickBooks Desktop beginning in 2026.
Key Responsibilities
Accounting & Bookkeeping
Maintain accurate financial records using Sage 50 (Peachtree)
Assist with the transition to QuickBooks Desktop in 2026
Process accounts payable (AP) and accounts receivable (AR)
Reconcile bank accounts, cash, and daily/weekly sales
Prepare financial reports for management and external accountants
Inventory Control & Vendor Relations
Assist with inventory tracking, reporting, and reconciliation
Monitor inventory discrepancies and communicate issues to management
Maintain vendor accounts, statements, and supporting documentation
Communicate with vendors regarding invoices, payments, and discrepancies
Support ordering and receiving processes through accurate record keeping
Payroll & Human Resources
Coordinate payroll processing through Paychex
Maintain employee records and personnel files
Assist with on-boarding, off-boarding, and basic HR administration
Track time, attendance, and benefit information
Support compliance with payroll and employment requirements
Office Administration
Maintain organized digital and paper filing systems
Provide administrative support to store management
Handle confidential financial and employee information with discretion
Support audits, reviews, and external reporting as needed
Software & Systems
Experience with Sage 50 (Peachtree) and/or QuickBooks Desktop preferred
Experience with Paychex is a plus
Familiarity with inventory systems and vendor portals preferred
Proficiency with Excel or similar spreadsheet software
Ability to learn new systems and assist with process improvements
Qualifications
Prior bookkeeping or office administration experience required
Experience with small business or grocery accounting preferred
Inventory control or vendor relations experience preferred
Payroll or HR administration experience preferred
Strong attention to detail and organizational skills
High level of integrity and confidentiality
Ability to work independently and manage multiple priorities
Schedule
Primarily weekday hours
Flexible scheduling available
No regular nights or weekends
Benefits
Paid vacation
Competitive pay based on experience
Flexible schedule
Stable, long-term position
About Five Star Marketplace
Five Star Marketplace is a locally focused grocery store serving the Knox, Indiana community with pride. Located in the heart of Knox, we're committed to providing fresh products, everyday essentials, and friendly service our neighbors can count on. Our team is at the center of everything we do. We believe in creating a positive, respectful workplace where employees are supported, trained, and given opportunities to grow. Whether you're starting your first job or building a long-term career in retail, Five Star Marketplace offers a dependable environment where hard work and teamwork are valued. We're proud to be part of the Knox community and to offer a workplace that reflects those same values—integrity, reliability, and customer care.