Executive Personal Assistant / Household Manager

Job Title: Executive Personal Assistant / Household Manager

Location: Clearwater, Florida

Type: Full-time, Live-Out

Compensation: Competitive salary based on experience benefits

Job Summary:

We are seeking a highly organized and resourceful Executive Personal Assistant / Household Manager to manage the personal and administrative needs of a busy household. The ideal candidate will act as a trusted partner to the principal, ensuring seamless coordination of both professional and household operations. This dynamic, hands-on role requires excellent organizational skills, discretion, and the ability to manage multiple responsibilities efficiently. This is an in-person, full-time position that may require frequent travel between the principal’s office and three properties in the Tampa Bay area.

Key Responsibilities:

1. Administrative Support

• Calendar Management: Schedule meetings, appointments, and personal engagements for the principal.
• Travel Coordination: Organize domestic and international travel, including transportation, accommodations, and itineraries.
• Communication: Serve as the main point of contact, managing incoming and outgoing communications (emails, phone calls, etc.).
• Mail: Oversee incoming and outgoing mail and packages.
• Documentation: Prepare, proofread, and manage letters, reports, presentations, and other documents.

2. Household Management

• Staff Supervision: Oversee household staff and manage their schedules, including cleaners, gardeners, and other service personnel.
• Vendor Management: Ensure household services (maintenance, cleaning, repairs, etc.) are up to date and well-executed.
• Inventory & Supplies: Maintain stock levels of household essentials and manage shopping lists.
• Budgeting & Expenses: Track and maintain household budgets and expenses, ensuring accurate financial records.

3. Event & Travel Planning

• Event Coordination: Plan and coordinate household events, from intimate gatherings to large parties, ensuring all details are handled smoothly.
• Guest Coordination: Organize guest visits, including transportation, meals, and accommodations as needed.

4. Personal Assistance

• Errands: Run personal errands, such as grocery shopping, picking up dry cleaning, and other tasks as required.
• Special Projects: Assist with personal tasks or unique projects, such as overseeing home renovations or researching new service providers.

Skills & Qualifications:

• Experience: A minimum of 5 years of experience in an Executive Assistant, Personal Assistant, or Household Manager role.
• Organization: Strong organizational and time-management skills, with the ability to manage multiple tasks effectively.
• Discretion: High level of confidentiality and professionalism; ability to handle sensitive information with care.
• Communication: Excellent verbal and written communication skills; able to manage diverse relationships and communicate effectively across various channels.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other household management tools/software.
• Flexibility: Able to work irregular hours, including weekends or holidays, as needed.
• Staff Management: Experience in hiring, training, and managing household staff is a plus.
• Driving: Valid driver’s license and clean driving record (required for travel between properties).

Desired Attributes:

• Problem-Solver: Able to think critically and resolve issues independently.
• Proactive: Takes initiative and anticipates needs before they arise.
• Calm Under Pressure: Maintains composure and handles stressful situations with grace.
• Attention to Detail: Meticulous in managing tasks and ensuring high-quality outcomes.
• Positive Attitude: Friendly, adaptable, and resourceful with a can-do approach.