Human Resources Data Assistant

Position Overview

The Human Resources Data Assistant supports the effective operation of the Human Resources department through the management, analysis, and reporting of employee data. This position is responsible for maintaining accurate personnel records, managing HR data systems, ensuring compliance with state and federal reporting requirements, and providing data-driven insights to support workforce planning, staffing, and compliance initiatives.

The HR Data Assistant serves as a key liaison between Human Resources, Payroll, Data, IT,  and other departments to ensure the integrity and consistency of employee data across all systems.

Qualifications

Required:

• Associate’s degree in human resources, business administration, information systems, or a related field.
• Two (2) or more years of experience working with HR, payroll, or data management systems.
• A combination of relevant work experience and certifications may be considered.
• Proficiency with Microsoft Excel and Google Sheets for data analysis and reporting.
• Strong attention to detail and commitment to data accuracy.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Excellent interpersonal, organizational, and communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred:

• Bachelor’s degree in a related field.
• Experience in a public school district, municipal government, or similar setting.
• Knowledge of state education reporting systems (e.g., DESE EPIMS, SIMS, or equivalent).
• Familiarity with HRIS platforms such as MUNIS, PowerSchool HR, or similar.
• Strong analytical and problem-solving skills.
• Understanding of HR principles, employment records, and reporting requirements.
• Ability to interpret and apply HR policies, union contracts, and salary schedules.
• Strong customer service orientation with the ability to support staff at all levels of the organization.
• Commitment to equity, inclusion, and confidentiality in handling personnel data.

Essential Duties and Responsibilities

• Maintain, update, and audit employee data in the Human Resources Information System (HRIS), payroll, and other district databases.
• Ensure data accuracy and consistency across HR, payroll, and benefits systems.
• Ensure data accuracy in collaboration with the District Data Specialist with state and federal reports, including but not limited to DESE staffing data, EEOC, and other compliance reporting.
• Support the annual staffing process, including data entry for new hires, transfers, leaves, and separations.
• Track and maintain employee certifications, licensure, and credential renewals in compliance with district and state regulations.
• Assist with salary and step placement and data verification for payroll processing.
• Collaborate with HR and Payroll teams to resolve discrepancies and ensure accurate compensation and benefits administration.
• Develop and maintain documentation for data management procedures and reporting processes.
• Support audits and data requests from internal and external stakeholders.
• Provide data and system support for collective bargaining, staffing projections, and compliance monitoring.
• Maintain confidentiality of employee information and adhere to data privacy standards and district policies.

Work Environment

• Standard office environment within a district central office.
• May require occasional extended hours during payroll or reporting cycles.

Reports To:              Director of Human Resources
Department:            Central Office / Human Resources
FLSA Status:            Exempt

Salary Range:          $65,000 to $75,000

Work Year:              12 months (paid holidays, vacation, personal, and sick days)

Contract Status:      Individual/Non-Union

Competitive and comprehensive health benefits are offered through the City of Fitchburg; www.fitchburgma.gov/benefits.

An offer of employment is contingent upon the successful completion of NCBC (fingerprinting) and CORI before your start of employment. 

The responsibilities and duties listed are illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned as required.

Notice of Non-Discrimination

The School Committee’s policy of nondiscrimination extends to students, employees, and the general public with whom it does business. Fitchburg Public Schools does not discriminate on the basis of race, color, religion, creed, national origin, gender, sexual orientation, gender identity, age, or disability in admission to, access to, employment in, or equal treatment in its programs and/or activities in compliance with state and federal law.

Questions related to this policy must be addressed to: The Office of Human Resources, 376 South Street, Fitchburg, MA 01420, HR@Fitchburg.k12.ma.us

Salary : $65,000 - $75,000