Executive Coordinator for Development

Job Details

Level

Experienced

Job Location

Fisk University - Nashville, TN

Position Type

Staff

Education Level

4 Year Degree

Job Category

Admin - Clerical

Description

Position Summary

The Executive Coordinator provides high-level administrative and operational support to the Vice President of Development and Alumni Affairs and serves as a central point of coordination for the Office of Development and Alumni Affairs. This role ensures smooth office operations, exceptional customer service, and efficient handling of all requisitions and administrative processes. The Executive Coordinator will manage office operations, provide executive support to the VP, and coordinate high-profile touchpoints for donors and stakeholders.

Key Responsibilities

• Administrative Leadership
• Provides overall administrative support for the Office of Development and Alumni Affairs by managing the daily operations of the office and ensuring efficiency and professionalism.
• Serve as the primary point of contact for all requisitions and purchasing requests for the department.
• Maintain accurate records, files, and documentation for departmental activities.
• Executive Support
• Manage and prioritize the VP’s calendar, scheduling meetings, travel, and events.
• Prepare briefing materials, agendas, and correspondence for the VP.
• Handle confidential information with discretion and integrity.
• Event & Visit Coordination
• Plan and execute logistics for high-profile visits to campus, including donors, alumni, and dignitaries.
• Coordinate with internal departments to ensure seamless experiences for guests.
• Oversee event planning tasks such as venue selection, catering, transportation, and on-site support.
• Customer Service & Communication
• Provide exceptional service to alumni, donors, and campus partners.
• Respond promptly and professionally to inquiries on behalf of the VP and the office.
• Team Support
• Assist with special projects and initiatives as directed by the VP or broader development team.
• Support fundraising and alumni engagement activities as needed.
• May assist the department in all areas when/where as necessary
• Must promote a positive culture to help enhance the overall well-being and morale within the department and university
  

Qualifications

• Experience working in a professional office.
• Passionate and Hardworking: You have a drive to make a positive impact on those you interact with daily.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Power Point, Excel, Teams, etc.) and familiarity with CRM or donor management systems (preferred: Raiser’s Edge or Blackbaud products).
• Ability to work independently and collaboratively in a fast-paced environment.
• Reliable and Adaptable: You thrive in a fast-paced environment and excel at navigating evolving directions, changing hiring needs, and shifting priorities with ease.
  
  

Organizational Responsibility:

No direct reports

Qualifications

Education: Bachelor’s Degree from an accredited college or university or a minimal of 2-3 years of professional administrative experience or an equivalent combination of training and experience which provides the required knowledge, skills and abilities will be considered.

Licenses or Certificates: None required

Additional Requirements: A background and/or credit check will be required of the successful applicant. An official transcript (if applicable) and names, addresses and phone numbers of three (3) references will be required of the successful applicant.

Preferred Qualifications Or Familiarity

• Familiarity with the structure and operations of higher education institutions.
• Experience working in a development and alumni affairs environment strongly preferred.