What are the responsibilities and job description for the Billing Specialist position at Fisher Associates?
Description
Billing Specialist – Buffalo, NY
Lead project billing operations for transportation, civil infrastructure, land development, engineering, and multidisciplinary design projects across multiple locations utilizing Deltek Vantagepoint, project accounting principles, and client-focused financial coordination.
Act as a strategic financial partner to Project Managers, project delivery teams, and operational leadership by overseeing accurate client invoicing, WIP management, project financial reporting, revenue tracking, and AEC billing operations within a fast-paced consulting environment.
What You’ll Do
- Manage the full project billing cycle, including contract interpretation, project setup review, invoice preparation, reconciliations, and financial reporting using Deltek Vantagepoint and Microsoft Office tools.
- Partner closely with Project Managers to deliver accurate, client-ready invoices, job cost reporting, and financial summaries that support successful project delivery and decision-making.
- Support strong project financial performance by monitoring accounts receivable, assisting with soft collections, and ensuring timely submission and accuracy of timesheets, expense reports, and accounting documentation.
- Collaborate across departments to resolve billing discrepancies, support client and vendor needs, and maintain smooth financial operations in a fast-paced, team-oriented environment.
- Contribute to broader accounting and operational success through cross-functional support, ad hoc financial projects.
Requirements
What We’re Looking For
- Associate’s degree in Accounting, Business, Finance, or related field.
- 3-5 years of billing, project accounting, or professional services invoicing experience.
- Deltek Vantagepoint software experience strongly preferred.
- Experience with Microsoft Office products including Outlook, Word, and Excel.
- Experience supporting engineering, architecture, consulting, construction, or professional services environments preferred.
- Strong organizational skills, attention to detail, communication, and ability to manage deadlines in a fast-paced project environment.
Why Join Fisher
- Play a key role in supporting project success by managing critical billing and financial processes that directly impact client satisfaction and company performance.
- Join a collaborative, team-oriented environment where you’ll work closely with Project Managers and leadership across a diverse portfolio of engineering and infrastructure projects.
- Grow your career within a multidisciplinary design services firm that values accuracy, ownership, professional development, continuous improvement, and work-life balance.
Compensation Benefits
- Pay range: $25-$31/hr; actual compensation varies based on experience, qualifications, and other factors and excludes the value of benefits.
- Competitive benefits include medical, dental, vision, 401(k), company-paid life and disability insurance, PTO, paid holidays, and supplemental benefits.
- Hybrid work schedule, professional development reimbursement, shareholders program, strong work-life balance, and employee groups focused on community, inclusion, and employee voice.
Location Flexibility
This role is based in Buffalo, NY. Fisher will also consider strong candidates located near Rochester, NY.
Fisher Associates is committed to fostering a diverse and inclusive workplace and does not discriminate on the basis of any protected status under federal, state, or local law.
#LI-Hybrid
Salary : $25 - $31