Director of Operations/Quartermaster

Position Overview

The Director of Operations/Quartermaster is responsible for managing supply, logistics, facilities, and daily operational functions essential to the school’s mission. This role ensures cadet support services, equipment accountability, inventory management, maintenance coordination, and seamless execution of institutional routines and events. The position requires strong organizational skills, attention to detail, leadership, and the ability to coordinate across departments.

Primary Duties and Responsibilities

• Inventory Management: Maintain accurate records of supplies, clothing, equipment, and expendables. Conduct periodic inventories and reconcile discrepancies promptly.
• Supply Distribution: Oversee issuance and turn-in of uniforms, training gear, and other essential items; ensure cadets and staff receive required materials on time.
• Facilities and Maintenance Coordination: Coordinate preventive maintenance and repairs for buildings and equipment. Prioritize work orders and follow up to ensure timely completion.
• Logistics and Transportation: Arrange transportation for authorized school movements, events, and official functions. Ensure vehicles are maintained, inspected, and scheduled correctly.
• Operational Planning and Execution: Develop and implement standard operating procedures (SOPs) for quartermaster and operations functions; support daily routines, training schedules, and special events.
• Financial Stewardship: Monitor budget allocations related to supplies and operations; recommend cost-saving measures and ensure compliance with procurement policies.
• Safety and Compliance: Enforce safety protocols for storage, handling, and issuance of equipment; ensure compliance with institutional and regulatory standards.
• Personnel Supervision: Supervise assigned staff, provide clear direction, conduct performance appraisals, and foster professional development.

Expectations and Performance Standards

• Accountability: Maintain accurate, auditable records for all assets and transactions. Resolve discrepancies within established timelines.
• Reliability: Ensure timely availability of supplies and operational support for cadet activities and school events.
• Professionalism: Conduct interactions with cadets, staff, vendors, and visitors courteously and ethically.
• Communication: Provide clear and timely information to supervisors and relevant stakeholders regarding operational status, shortages, or issues.
• Problem Solving: Anticipate logistical challenges and implement effective solutions to minimize disruption.
• Continuous Improvement: Recommend and implement process improvements to increase efficiency and reduce waste.

Goals

· Complete a full audit of current inventory and produce a baseline report identifying shortages, excesses, and critical needs.

· Review and update SOPs for issuance, turn-in, and inventory control; present revised procedures to the command staff.

· Establish a preventive maintenance schedule and contact list for facilities and vehicle support.

· Create a prioritized action plan to address immediate supply or maintenance deficits impacting cadet operations.

· Present a budget optimization plan identifying areas for cost savings without degrading mission support.

· Assist the Chief Financial Officer with managing the barracks renovation with maintaining timely communication to all interested parties and ensuring renovations are completed on time and within budget’s scope

Expectations

As the Director of Operations/Quartermaster, you are expected to lead by example, maintain high standards of accountability, and proactively address issues that affect cadet welfare and institutional readiness. You are encouraged to raise concerns early, suggest improvements, and seek resources when necessary.

Pay: $48,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $48,000 - $55,000